Join one of Toowoomba's leading Property Management teams. RealWay Property Partners is looking for a highly organised and proactive Administrative Assistant to join our high-performing Property Management Team, based in our contemporary office at 295 Ruthven Street, Toowoomba.
This role is perfect for someone who thrives behind the scenes, enjoys variety, and takes pride in keeping systems, processes and people running smoothly. You'll play a vital role in supporting our Property Managers, allowing them to focus on delivering an exceptional experience to our clients.
What You'll Be Doing
Manage lease renewals from instruction through to processing.
Prepare and issue tenancy documentation, including leases and exits
Coordinate smoke alarm and compliance work orders and audits.
Process trade invoices and assist with trust accounting functions.
Invoice tenants for water consumption.
Manage bond lodgements and refunds.
Answer and direct incoming phone calls.
Track KPIs and prepare reports.
Manage supplier statements and follow up outstanding invoices.
Assist with rent adjustments, owner changeovers and trust account administration.
Maintain accurate records within PropertyMe and ensure compliance with company procedures.
About You
You'll be someone who:
Loves organisation and has exceptional attention to detail.
Enjoys working in a fast-paced environment where no two days are the same.
Is confident learning and using multiple software systems.
Has excellent communication and customer service skills.
Can prioritise competing tasks and meet deadlines.
Takes initiative and enjoys supporting a collaborative team.
Previous administration experience is essential, with Property Management or Trust Accounting experience highly regarded.
What We Offer
3pm finish every Friday.
Ongoing training and career development.
Genuine career progression opportunities.
A supportive leadership team that invests in your success.
A fun, cooperative workplace with regular team events.
A modern office in the heart of Toowoomba.
The opportunity to join one of the region's most respected and innovative Property Management businesses.
If you're looking for a role where your organisation, efficiency and attention to detail will make a genuine impact every day, we'd love to hear from you.