Employment Type - Permanent Full Time Hours per fortnight - 80
Job Category - Administration - Administration Assistant
Req Id - ****
Build your career with Victoria's largest regional health service Join a supportive, high-performing team making a real community impact Fantastic permanent full-time role | 80 hours per fortnight | ADOs | five weeks leave(pro-rata) & salary packaging perks
About The Role
The Women's Services Senior Administrative Assistant plays a crucial role in facilitating the smooth running of the Women's Services Department, through the coordination of the Obstetrics & Gynaecology Consultant workforce, supporting the O&G; junior medical workforce of doctors in training, and collaborating with a wide range of stakeholders.
The role works closely with the Director and Deputy Director of Women's Services, providing exceptional administrative assistance, supporting the operational management of the department and improving workflow processes.
They also work collaboratively with the Executive Assistant, Women's, Children's and Families Directorate in facilitating the activities and smooth running of the Directorate.
Key Responsibilities
Coordinate Obstetrics & Gynaecology consultant rostering, leave management, timesheets and workforce communications to ensure smooth service deliveryProvide high-level administrative and executive support, including diary management, meeting coordination, agenda preparation, minute taking and follow-up actionsSupport medical workforce recruitment, onboarding and ongoing administration for senior and junior medical staff across Women's ServicesMaintain accurate records, rosters, trackers, intranet content and departmental systems while supporting quality, compliance and operational activities
What We're Looking For




Extensive administrative experience working in a related fieldHighly skilled in the MS Office suite of products to produce a range of high-quality documents, particularly Microsoft Excel, Word and Outlook.Demonstrated experience coordinating workforce rosters is preferred OR proven experience managing complex schedules.Proven ability to manage tight deadlines and timeframes under pressure along with the capability to prioritise urgent tasks.Highly organised and flexible work ethic, with high attention to detailAbility to confidently and professionally liaise with senior and junior medical staffProven ability to pro-actively identify and solve problems and issues, exercising initiative and sound judgementExperience in arranging and providing high level support for meetings, conferences and functionsHighly developed verbal and written communication skills
Position Description
Please note Barwon Health will only contact you via our official email and never use unconventional means, such as text messaging or other services.
Barwon Health Staff Benefits
Excellent working conditions and a strong sense of job satisfaction A vibrant staff wellbeing program and access to our 24/7 Employee Assistance Program Extensive professional development opportunities Attractive salary packaging benefits Living expenses capped at $9,010 Meals and entertainment capped at $2,650
For more information about working at Barwon Health, please click here




Diversity and inclusion
Barwon Health is an inclusive and welcoming employer, committed to reflecting the diverse communities we serve.
We value and celebrate people of all genders, sexual orientations, cultural backgrounds, faiths, abilities, family structures, and identities, and encourage applications from Aboriginal and/or Torres Strait Islander peoples, people with disability, culturally and linguistically diverse communities, and members of the LGBTIQA+ community.
Child safety
We are strongly committed to the safety and wellbeing of all children and young people.
Click here for further information on the Victorian Government's Child Safe Standards
Additional Information
If you need adjustments to participate in the recruitment process, please contact us at ******
All Appointments Are Subject To
Satisfactory Police Record Check Immunisation Status Clearance Working with Children Check (if applicable)
To apply, you will need a resume and a tailored cover letter outlining your skills, experience, and suitability for the position in line with the requirements of the position description.
Please note: We do not accept resumes via email.
Contact person: Maree Bennett
Email: ******
Application closing date: 30 July ****
Internal Applicants
If you are currently employed at Barwon Health, please ensure you sign in via the employee login on the external careers page or access the careers page through One Point (intranet) before applying.
Shortlisting may commence prior to the closing date - early applications are encouraged.
Barwon Health does not accept unsolicited resumes from recruitment agencies.
Candidates must apply directly through the official recruitment portal.

📌 Senior Administrative Assistant, Women'S Services (Warrnambool)
🏢 Barwon Health
📍 Warrnambool