Job Info
Location: Welshpool, WA
Salary: >$100,000
Job Type: Permanent position | Full time position
Job Description
Avisa POSITION DESCRIPTION Project Administrator ANZSCO: Project Administrator Employer: Feaver Tools Pty Ltd Location: Welshpool, Perth WA Employment Type: Full-Time (38 hours per week) Salary 110,000 to 115,000 plus super The Project Administrator plays a critical role in supporting the planning, coordination and delivery of multiple engineering and manufacturing projects by ensuring effective communication between management, production teams, suppliers and international clients.
The position assists in coordinating project schedules, procurement activities, technical documentation, logistics, reporting and stakeholder communications to ensure projects are completed safely, efficiently and within agreed timeframes.
The role requires a highly organised individual capable of managing multiple projects simultaneously while maintaining accurate documentation and supporting operational efficiency across the organisation.
Benefits Task & responsibilities Duties and Responsibilities Project Coordination Coordinate multiple engineering and manufacturing projects from commencement through to completion.
Assist Project Managers in planning project schedules, milestones and implementation timeframes.
Monitor project progress and proactively identify scheduling issues, delays or operational risks.
Coordinate project activities between management, production staff, suppliers and external contractors.
Ensure project deliverables are completed in accordance with company and client requirements.
Project Administration Prepare, maintain and control project documentation including technical specifications, engineering records, project files and client correspondence.
Maintain accurate project registers, progress reports and document control systems.
Prepare project reports, status updates and management summaries.
Coordinate project meetings, prepare agendas and record meeting minutes.




Maintain project action registers and monitor completion of outstanding tasks.
Procurement and Logistics Coordinate procurement activities for project materials and specialised drilling equipment.
Liaise with suppliers regarding quotations, purchase orders, manufacturing schedules and delivery timeframes.
Coordinate domestic and international freight movements.
Monitor inventory requirements to support ongoing projects.
Assist with import and export documentation where required.
International Client and Stakeholder Coordination Act as a central point of communication between Feaver Tools and international clients, suppliers and associated entities.
Coordinate communications relating to project requirements, production schedules and delivery expectations.
Liaise with overseas stakeholders regarding project updates and operational requirements.
Utilise French and Arabic language skills when communicating with international clients and business partners where required.
Project Systems and Reporting Maintain project information within the company's ERP and project management systems, including Odoo.
Generate project performance reports and assist management with monitoring project KPIs.
Monitor project budgets and expenditure against approved allocations.
Assist management in analysing project performance and identifying opportunities for operational improvement.
Quality Assurance and Compliance Ensure project documentation complies with company quality management systems.
Assist in maintaining compliance with workplace safety procedures and operational standards.




Monitor project records to ensure contractual and regulatory obligations are met.
Support continuous improvement initiatives designed to improve project delivery and administrative efficiency.
General Responsibilities Maintain effective communication with all departments.
Provide administrative support to Project Managers and senior management.
Prioritise competing workloads while meeting strict project deadlines.
Maintain confidentiality of commercial information.
Perform other duties reasonably required within the scope of the position.
Qualification & experience Essential Skills and Experience A related diploma level with 1 year exprience or 3 years of expreince will substitute for formal qualifcations.
Demonstrated experience in project administration or project coordination.
Strong organisational and time management skills.
Excellent written and verbal communication skills.
High level of attention to detail.
Experience preparing project documentation and reports.
Strong analytical and problem-solving abilities.
Ability to coordinate multiple projects simultaneously.
Proficiency in Microsoft Office Suite.
Experience using ERP or project management software such as Odoo.
Ability to work independently and collaboratively within multidisciplinary teams.
About Company Feaver Tools Pty Ltd is a leading Australian manufacturer and supplier of specialised drilling equipment servicing the mining, civil construction and international resource sectors.
Following the successful integration of DRILLCORP SAHARA into the business, Feaver Tools continues to expand its international operations, requiring dedicated project administration support to coordinate engineering, manufacturing and international project activities.
Work Type: Full time Salary: $************* Job Publish: ********** Job Expire: ********** Apply on: Project Administrator Job here!
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📌 Project Administrator (Western Australia)
🏢 Sociable Tech
📍 Western Australia