Emerald Tree Counselling is hiring a Part time Healthcare Administrator role in Geelong West, VIC.
Apply now to be part of our team.
Requirements for this role:Looking for candidates available to work:Mon afternoon
Fri afternoon
2-3 years of relevant work experience required for this role
Bookkeeper / Administration & Business Development Officer – Part-Time (Employee Role)Emerald Tree Geelong West
We are seeking a capable and proactive Bookkeeper / Administration & Business Development Officer to join our team in a part time/casual employee capacity.
This role is well suited to someone who enjoys supporting the day-to-day operations of a busy allied health practice, while also contributing to the growth and development of business services — particularly within the EAP space.
Position Details:
Employment Type:Employee
Hours:2 days per week, 4 hours per day (some flexibility within business hours, with a consistent schedule required)
Location:Geelong region (on-site)
About the Role:
This position supports the smooth running of practice operations through a combination of bookkeeping support, administration, and business development activities.
External accounting services manage higher-level financial oversight and compliance.
This role focuses on day-to-day administrative and bookkeeping support tasks, while also contributing to the ongoing development and coordination of the practice's EAP and organisational service offerings.
Key Responsibilities:
Day-to-day bookkeeping support including invoicing, accounts payable/receivable processing, and reconciliations
Liaising with external accounting providers as required
Managing billing processes and supporting Medicare, DVA, and related administrative claims workflows where applicable




Supporting EAP business development, including responding to enquiries, maintaining organisational relationships, following up leads, and assisting in converting interest into ongoing service partnerships
Supporting coordination of EAP services, including client and organisational communication, session tracking, and administrative processes
Maintaining accurate client and administrative records within practice systems
Administrative support across scheduling, documentation, and internal workflows
Working within and maintaining the practice CRM (Zanda) including client records, appointments, and billing entries
Supporting operational coordination and general practice administration
Assisting with process improvements and initiatives that support practice growth and service delivery
What We Offer:
Employee role with appropriate entitlements
A supportive and professional team environment
A structured and established practice with clear systems
A varied role combining administration, bookkeeping support, and business development
Opportunity to play an active role in growing the EAP and organisational services stream
Consistent, predictable hours within agreed parameters
A calm, quiet, and focused working environment
What We're Looking For:
Experience in bookkeeping and/or business administration
A confident,



personable approach with the ability to engage with organisations and build relationships over time
An ability to follow through on enquiries, communicate clearly, and support the conversion of leads into ongoing services
Experience or familiarity with business development, client relationship management, or service-based environments
Familiarity with or willingness to quickly become proficient in Zanda CRM (experience with Zanda is highly regarded)
Strong attention to detail and organisational skills
Ability to work independently while communicating effectively with a team
A proactive, solutions-focused mindset
Professionalism, reliability, and discretion
Ideal Candidate Profile:
The successful applicant is likely someone who:
Is comfortable engaging with people in a professional, relational way
Has a natural ability to build rapport with organisational contacts and follow through on opportunities
Can balance structured administrative work with initiative in business development tasks
Enjoys contributing to both the operational and growth aspects of a service-based organisation
Is reliable, organised, and confident working within established systems while also identifying improvements
Values working in a calm, quiet, and steady environment
Experience within allied health, EAP services, or B2B service environments will be highly regarded.
If you are looking for a role where your administrative, operational, and relationship-building skills contribute directly to the growth of a well-established and meaningful practice, we would love to hear from you.
To Apply:Please send your CV and a brief cover letter outlining your relevant experience and interest in the role.PPastapplicats can reapply

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