Seek Ad: Operations Admin (Assistant to Operations Manager)
Location:Morisset, NSW
Type:Full time
Reports to:Operations Manager
About MJJ Solar & Electrics
MJJ Solar & Electrics delivers premium solar and electrical installations with a focus on safety, quality, and long-term customer outcomes.
We value clear communication, strong systems, and high standards.
Benefits and Remuneration
Top dollar paidfor the right candidate (based on experience and performance)
No weekend work
No public holiday work
Business-hours operation: we value a sustainable work rhythm and clear boundaries
Long-term rolewith growth opportunity as the business scales
The Role
We're looking for a sharp, reliableOperations Adminto support our Operations Manager and keep the admin and coordination side of the business running smoothly.
This role suits someone who is highly organised, confident with systems, and comfortable juggling priorities while keeping customers and internal teams informed.
Experience withSimproandGoHighLevel (GHL)is ideal but not essential if you learn rapid.
Key Responsibilities
Daily operations support
Technical support coordination
Create and investigate site issues
Raise support requests and follow up cases
Escalate cases as needed
Update customerstwice weekly and as updates happen
Record notes and updates inGHLandSimproas required
Update customer details and transfer new ownership as needed
Attend weekly meeting for SolarEdge support issues (when required)
Assist remote team when needed, and attend virtual meetings
Job wrap ups
Send final emails to customers inGHL
Organise customer access to monitoring portals
Send or check final invoices




ConfirmCCEWcompleted and filed (Formbay)
Check any remaining Formbay items and confirm with the customer
Stock and job admin
Update jobs on the stocksheet
Remove stock as installations are completed
Update stock with new deliveries
Assist with stocktake checks against physical inventory
GHL pipeline and communications
Manage technical support opportunities
Add notes and follow ups
Update customer cases and move opportunities through the correct stages
Review and action conversations from previous afternoon/night/week
Check jobs ready for invoicing and send when ready
Email and filing discipline
Action follow up emails from leadership, team, and suppliers
Save key items to customer files as needed
Timesheet hygiene
Check timesheets align with schedule in Simpro
Follow up with the team when information is missing
Follow up for required certificates (e.g., DR cert) when needed
Weekly admin
Timesheets and payroll preparation
Check timesheets in Simpro
Ensure schedule matches recorded time
Validate job/time breakdowns
Send timesheets to Xero
Adjust timesheets in Xero for OT etc
Check leave in Xero is correct
Check certificates for any personal leave where required
Labour hire timesheets
Prepare and send weekly timesheet files
Payrun




Process payrun and check payslips (leave, public holidays etc)
Add bonuses when applicable
Send to ATO and download ABA file
Process payrun in NAB and manage required additional payments (e.g., child support)
Gear orders
Manage the weekly gear order spreadsheet
Order gear as advised
Check and approve orders
Arrange collection/delivery and follow up issues
Other tasks as needed
Payments, filing
Intent to connect
Finalise and lodge CCEW
Ordering supplies
Label kits, order small supplies (bollards, cable ties, tools)
Leave admin
Approve leave and add to calendar and schedules as needed
Warranty
Lodge claims, send invoices, arrange return stock
Create replacement jobs in GHL and Simpro
Arrange replacement stock and update customers
Scan and save paperwork to customer files
About You
You must be
Highly organised with strong follow through and attention to detail
Confident communicating with customers and suppliers
Calm under pressure and able to manage competing priorities
Comfortable using software daily and keeping records clean
Ideally you have experience with
Simpro(jobs, notes, scheduling, timesheets, inventory support)
GoHighLevel (GHL)(pipelines, opportunities, conversations, notes, follow ups)
Xero (timesheets and payroll admin support)
How to Apply (Seek)
Please apply with your resume and a short cover note answering:
What systems have you used (Simpro, GHL, Xero or similar), and what did you manage in them?
Give one example of how you keep admin work organised when priorities change daily.
When can you start?

📌 Administration (Newcastle)
🏢 MJJS Electrics
📍 Newcastle