PROJECT COORDINATOR / ADMINISTRATOR
O'Connor, Perth WA | Residential Construction & Maintenance | Permanent Opportunity2XM Recruit are partnering with a well-established Western Australian Plumbing & Gas Contractor to recruit a Project Coordinator / Administrator to support the delivery of residential maintenance, defects and service-based plumbing works across the Perth metropolitan area.
This is an excellent opportunity for a highly organised and detail-oriented coordinator who enjoys working in a fast-paced environment, juggling multiple moving parts and ensuring jobs are delivered efficiently from start to finish.
Working closely with the management team, plumbers, subcontractors and customers, you will play a key role in coordinating incoming work orders, scheduling trades, tracking job progress and ensuring a high level of customer service throughout the process.
The Role
This role sits at the centre of day-to-day operations and will be responsible for ensuring maintenance and defect works are planned, scheduled and completed efficiently.
You will be the key point of coordination between customers, tradespeople and internal stakeholders while maintaining accurate records and ensuring all jobs are progressed in a timely manner.
Key Responsibilities
Coordinate and schedule plumbing maintenance and defect works across multiple residential properties
Liaise with customers, tenants, builders and internal stakeholders regarding job progress and scheduling
Allocate work to plumbers and subcontractors whilst managing daily schedules
Track and monitor job status from initial request through to completion
Maintain accurate job records, work orders and project documentation
Assist with procurement and coordination of materials when required
Prepare reports and updates for management regarding outstanding and completed works
Manage incoming calls, emails and service requests
Ensure all administrative and compliance documentation is accurate and up to date




Provide general project and operational support to the wider team
About You
Previous experience in a Project Coordinator, Project Administrator, Service Coordinator or Scheduling role
Strong organisational skills with the ability to manage multiple priorities simultaneously
Excellent attention to detail and administrative capability
Strong communication skills and confidence dealing with customers, tradespeople and stakeholders
Proficient computer skills including Microsoft Office and Excel
Ability to work autonomously while maintaining a high level of accuracy
Positive, proactive and solutions-focused attitude
Highly Regarded
Experience within plumbing, construction, maintenance, facilities management or trade-based environments
Previous scheduling or service coordination experience
Exposure to residential construction or defects management
Experience using job management, scheduling or maintenance software
Understanding of construction terminology and workflows
What's On Offer
Permanent full-time opportunity based in O'Connor
Salary package of $80,000 - $90,000 + Super (dependent on experience)
Stable and growing WA-owned business
Supportive and collaborative team environment
Varied role with strong day-to-day involvement in operations
Opportunity to develop your career within a well-established contractor
Why This Role Stands Out
Variety
Every day is different, with a mix of scheduling, coordination, customer interaction and operational support.
Ownership
Be the central point of coordination across multiple live jobs and play a key role in ensuring successful delivery.
Team Environment
Work closely with experienced management and trade teams in a supportive and team-oriented setting.
Stability
Join an established WA contractor with a strong reputation and ongoing pipeline of work.
Apply Now
If you are a highly organised Project Coordinator, Administrator or Scheduler looking to join a fast-paced and growing contractor, we would love to hear from you.We are shortlisting immediately and interviews will be conducted as applications are received.
EMAIL: ******

📌 Project Coordinator / Administrator (Western Australia)
🏢 2XM Recruit
📍 Western Australia