Heatseal is a well-established Western Australian company specialising in the manufacture and installation of premium double-glazed windows and doors for residential and commercial projects.
About the Role:
The main focus of this position is scheduling by managing a smooth workflow from job quoting to final installation, working closely with customers, installers and sales consultants.
This is a permanent full-time position, working Monday to Friday from our Wangara office.
Key Responsibilities include;
Schedule and coordinate check measure appointments and installation bookings for customers
Provide regular updates to customers throughout the manufacturing and installation process, responding promptly to enquiries
Liaising closing with our install manager to coordinate trade calendars and coordinate workloads to maximise efficiency
Prepare and maintain installation paperwork, customer files and scheduling records in Pipedrive (CRM)




Proactively communicate with installers and customers to effectively manage job status and other updates were required
Support with other administrative duties across the operations
About you:
We are looking for a true go-getter who;
Has experience in scheduling, ideally scheduling trades within construction, building or home improvement companies
Is self-motivated and can multitask and prioritise effectively
Deliver exceptional customer service, confident to liaise with customers via phone, text and email
Experienced using CRMS and scheduling programs
At Heatseal, we're proud of our supportive, cooperative, and down-to-earth team culture.
We value working together to achieve great outcomes and committed to delivering an exceptional customer experience.
What's Next?
If you are ready for your next career opportunity, please apply with an up-to-date resume (shortlisting may start immediately)

📌 Scheduling Administrator (Western Australia)
🏢 Heatseal
📍 Western Australia