Why CBG Systems
We recognise that exceptional candidates rarely meet every criterion.
If this role aligns with your experience and ambitions but you don't tick every box, we encourage you to apply.
We welcome applicants from all people regardless of sex, gender identity, race, ethnicity, disability, pregnancy, age, or other lived experience; and strongly encourage applications from Aboriginal and Torres Strait Islander people for all positions.
The Role
CBG Systems is proud to support major naval shipbuilding, land-based and commercial programs for the Commonwealth of Australia and for clients around the world.
CBG Systems delivers specialist engineered solutions at the heart of these projects, and we need a Project Administrator to keep those projects, our people and the paperwork moving.
Predominantly based at CBG Systems' Royal Park facility, you will be the organisational backbone supporting our Contract and Project Managers and the wider management team.
The role spans contract and project administration, human resources support, and the management of certifications, licences, jobs and payroll inputs.
About Us
CBG Systems has over 40 years' experience delivering thermal insulation, acoustic insulation, and passive fire protection solutions across commercial and defence projects in Australia and internationally.
We specialise in passive fire protection systems, custom thermal jackets, mobile camouflage systems, and the design and manufacture of Moonraker antennas.
You will be joining a workplace that truly cares about your wellbeing.
Position requirements
Key Responsibilities
• Provide day-to-day administrative support to the Contract Manager and Project Manager — correspondence, registers, meeting coordination, minutes and document control.
• Support project administration, including raising and tracking purchase orders, job traveller paperwork, deliverable registers and the filing of project records.
• Support human resources administration — recruitment and onboarding,



inductions, maintaining personnel records and coordinating training.
• Administer certifications, licences and compliance records — tracking renewal and expiry dates for company certifications and employee tickets and competencies, and ensuring currency.
• Support the payroll process by collecting and checking timesheets, leave and payroll inputs for processing.
• Maintain accurate records and assist with the company's document and quality system as required.
• Provide general office and management support — diary and travel coordination, supplies, visitor and reception duties.
Qualifications
You could be a great fit if you have:
• Experience in an administrative, project support, HR support or office coordination role
• Strong organisational skills, record-keeping and attention to detail
• A confident communicator, comfortable supporting managers and engaging staff at all levels
• Proficiency with Microsoft Office (Outlook, Word and Excel)
• The ability to handle confidential information — such as HR and payroll — with discretion
• The ability to balance multiple priorities in a busy, quick-paced setting
• The ability to achieve and maintain a defence security clearance of Baseline or higher, where required
Highly Regarded
• Administrative or project-support experience gained in defence, marine, construction, manufacturing or a related sector.
• Exposure to payroll, HR systems, or certification and licence management.
• A qualification in business administration or a related discipline, or equivalent experience.
• Familiarity with project documentation, purchase orders or quality records.
Clearances
For defence and naval shipbuilding work, you must have Australian work rights and be eligible to obtain and maintain:
• NSSIC (Naval Shipbuilding and Sustainment Identity Card), where site access is required
• A defence security clearance of Baseline or higher, where required
• Any other project/site compliance requirements applicable to the program

📌 Project Administrator (Adelaide)
🏢 CBG Systems
📍 Adelaide