Project Assistant
Exciting new role.
Full time opportunity in a growing team
Great team culture, benefits and salary!
What a typical week looks like
You'll sit at the centre of a small project team.
Monday might be updating the project plan and chasing three overdue actions before the weekly check-in; Tuesday, taking notes in a workshop.
Through the week you're booking sessions with the software developer and internal team, keeping the decision log current, tidying up requirements documents, and drafting updates to leadership on Friday.
When testing and training ramp up, you're the one making sure the right people are in the right room with what they need.
It's varied, detail-driven work where being organised is the job.
Why join us
This is a rare look inside every part of a our business - how projects are won, built, invoiced, and delivered - because the systems project touches all of it.
You'll work directly with the Project Lead and be trusted with real responsibility from week one; in a team this lean, good work is visible and gets noticed!
And you don't need a technology background to do it well.
If you're organised, communicate clearly, and follow through, we'll teach you the rest.
What you'll be doing
Keep the project plan, milestone tracker, and risk register up to date
Document meeting actions and maintain project records - decision logs,



requirements documents, and files
Coordinate scheduling and communications across internal teams, the software developer, and key stakeholders
Chase actions and follow-ups so nothing stalls between meetings
Help teams adapt from how they work today and to how they will move forward with the new system
Help organise testing and training activities as the project moves towards go-live
Draft progress updates for the Project Lead to review and share
What you'll bring
Must have
Strong organisation skills - competing priorities, tidy records, deadlines met without being chased
Clear written and verbal communication, comfortable with people at every level
Confident with everyday office tools and quick to pick up recent systems
Reliable follow-through and the ability to work independently in a small team
Nice to have
Experience supporting a project or a busy team, in any industry
Exposure to business systems or technology projects
Familiarity with AI tools or process automation
No ERP experience needed — we'll teach you everything about the project and the systems involved.
How to apply
Submit your resume and respond to the quesitons in the application Remember, organisation, clear communication, and a willingness to learn matter more than ticking every box.

📌 Project Assistant (Gold Coast)
🏢 Xzibit
📍 Gold Coast