Junior Office Administration Assistant
AD McCallum & Son Pty Ltd is a well-established General Engineering and Fabrication company.
We are looking for a motivated, enthusiastic and reliableJunior Office Administration Assistantto join our team.
About the Role
As our Junior Office Administration Assistant, you'll be the welcoming face and voice of our business while providing administrative support across all areas of the company.
You'll be involved in a wide variety of tasks and have the opportunity to learn valuable business systems and processes.
Your Responsibilities
Your duties will include, but are not limited to:
· Answering incoming phone calls professionally and assisting with general enquiries.
· Taking accurate phone messages, including caller details, date, time and reason for calling.
· Managing the company's shared email inboxes and forwarding enquiries to the appropriate team members.
· Greeting visitors and providing a professional first impression.
· Keeping the kitchen and shared office areas clean, organised and well presented.
· Monitoring and ordering kitchen and office supplies.
· Coordinating cleaners and rubbish/recycling services.
· Collecting, sorting and distributing incoming mail.
· Scanning, filing and maintaining company records.
· Data entry and maintaining accurate information.
· Liaising with management, clients and suppliers.
· Researching parts, comparing pricing and ordering goods.
· Assisting with staff and contractor site inductions.




· Working independently while contributing positively to the wider team.
· Following company policies and Work Health & Safety procedures.
· Undertaking other administrative duties as required.
About You
We're looking for someone who is:
· Friendly, positive and professional.
· Well presented with excellent customer service skills.
· A confident communicator with solid written and verbal communication skills.
· Able to multitask and prioritise work effectively.
· Highly organised with excellent attention to detail.
· Reliable, punctual and eager to learn.
· Comfortable working with minimal supervision.
· Proactive, takes initiative and enjoys solving problems.
· Someone with a great attitude, enthusiasm and a sense of humour.
Essential Requirements
· Minimum typing speed of60 words per minute.
· Microsoft Office Suite (Outlook, Word, Excel One Note and OneDrive
· Strong computer skills and willingness to learn new software.
· Clear handwriting and excellent attention to detail.
· Ability to manage multiple tasks and meet deadlines.
Preferred experience
On the job training will be provided in a range of business systems, including:
· MYOB
· Job Commander
If you're organised, enthusiastic, eager to learn, we'd love to hear from you.
Apply now by submitting your resume and a brief cover letter telling us why you'd be a great addition to the AD McCallum & Son team.

📌 Junior Office Administration Assistant (Sydney)
🏢 AD McCallum and Son
📍 Sydney