About the Role
The Coordinator provides high-quality administrative and operational support across the Chamberlain Brown group.
The role is responsible for the smooth coordination of day to day office administration, front of house services, internal processes and recurring business support activities.
The position also works closely with the Operations Managers to support human resources, finance administration, compliance, business systems, technology, marketing and broader operational projects.
The successful person will be highly organised, proactive and dependable, with the ability to manage recurring responsibilities, respond to changing priorities and ensure tasks are completed accurately and on time.
The role is intended to free the Operations Manager and senior team from routine administrative tasks while maintaining a professional, organised and well supported working environment.
What You'll Be Doing
Your responsibilities will include:
Coordinating the day to day administration of our Newcastle and Maitland offices
Providing a professional first point of contact for clients, referral partners and visitors
Managing incoming calls, shared inboxes and general enquiries
Preparing meeting rooms and coordinating office facilities
Maintaining the presentation, cleanliness and organisation of both office environments
Assisting with accounts payable, accounts receivable and finance administration
Supporting recruitment, onboarding and employee administration
Maintaining compliance registers and assisting with client identity verification processes
Updating CRM systems and ensuring business records remain accurate
Assisting with the development and implementation of business systems and processes
Supporting marketing and social media administration




Coordinating business projects and following up outstanding actions
Providing administrative support to the Directors and Operations Managers as required
About You
We're looking for someone who is naturally organised, enjoys taking ownership and genuinely loves helping a team operate efficiently.
Ideally you'll have:
Previous experience in administration, office coordination or business support
Excellent organisational and time management skills
Outstanding written and verbal communication
Strong attention to detail
The ability to manage multiple priorities simultaneously
Confidence using Microsoft 365 and HubSpot CRM systems
Experience using Xero or similar accounting software
A proactive mindset and willingness to solve problems
High levels of professionalism, confidentiality and integrity
The confidence to work independently while knowing when to escalate matters
Experience within property, finance, professional services or another regulated industry would be highly regarded, however it isn't essential.
Why Join Chamberlain Brown?
At Chamberlain Brown, we believe our people are our greatest asset.
You'll join a supportive and collaborative team where your contribution genuinely makes a difference every day.
We offer:
A varied role with exposure across two growing businesses
Opportunities to develop skills across operations, finance, HR, compliance and marketing




A collaborative and supportive team environment
Contemporary offices located in Newcastle and Maitland
Ongoing professional development and learning opportunities
A genuine opportunity to grow your career as our business continues to expand.
We are committed to developing our people and, for the right person, this role has the potential to progress into more senior operational or leadership responsibilities over time.
About Us
Chamberlain Brown is a locally owned property services group comprisingChamberlain Brown Property AcquisitionsandChamberlain Brown Finance.
Our mission is tolevel the playing field in Australian real estateby providing expert advice, honest guidance and genuine advocacy throughout the buying and financing journey.
Everything we do is guided by our core values:
Relationships:Relationships are the cornerstone of our success.
All of our relationships are symbiotic, where mutual respect, genuine care and a win-win mindset are essential.
Honesty:We take pride in giving honest guidance, feedback & advice.
We earn trust with our clients & each other through honest reporting, conversations & recommendations.
Professionalism:We're committed to being proficient and efficient.
We act intentionally, with self-awareness, and adapt to the unique demands of each situation.
Accountability:We're reliable and true to our word.
We believe in taking ownership of our responsibilities and executing them with pride.
Generosity:We are generous with our time and knowledge.
We share our expertise openly offering genuine guidance & support in all situations.
Buying property is complex.
We make it simple.
Financing property is complex.
We make it simple.

📌 Group Support Coordinator (Newcastle)
🏢 Chamberlain Brown Finance
📍 Newcastle