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Location:Brisbane
Contract Type:Fixed Term
MinterEllison is one of Australia's largest independent law and consulting firms.
With a heritage of almost 200 years, we are known for our excellence, and our authentic and enduring relationships with our clients, our people and our communities.
Clients seek out MinterEllison to help them solve complex problems every day.
We do this by our full-service legal offering and complementary consulting offering.
We offer opportunities to work on industry-leading mandates for top-tier clients, while being part of a high-performing and collaborative team that values excellence, diversity of thought, curiosity, and inclusion.
We value our people and empower them to achieve their ambitions - with the support, trust and autonomy to grow their careers in meaningful ways.
At MinterEllison, we're leading the way with AI and other emerging technologies, powering innovation right across our firm.
You will have the opportunity to engage with AI tools we've built, and other external AI tools, to enhance efficiencies and excellence internally and with our clients.
We have an exciting opportunity for a Facilities & Workplace Advisor to join our Business Services team on a 16-month fixed term contract, working part-time at 0.6 FTE (approximately 3 days per week).
This is a broad, hands‐on role responsible for delivering high quality facilities, records, and business centre services to our Partners, staff, and visitors.
Operating at an advisor level, you will be expected to work with autonomy, exercise sound judgment, and take a proactive approach to the day‐to‐day running of your office - anticipating needs, driving issues to resolution, and acting as a trusted contact for the people around you.
Your Duties
As a Facilities & Workplace Advisor, you will be a versatile and proactive team member involved in a broad range of duties including:
Facilities & Workplace




Act as the dedicated facilities advisor to legal groups and staff - fielding day-to-day queries, providing clear and practical guidance on space, maintenance, and workplace matters, keeping people informed of progress, and escalating to the Team Leader where required
Proactively coordinate contractors for repairs and maintenance, anticipating issues before they arise and ensuring works are completed on time and to standard
Support space management across the office including allocations, moves, locker and car park assignments - staying ahead of changes and flagging emerging needs early
Take ownership of WHS compliance activities, workplace inspections, and consumable supplies - maintaining high standards without waiting to be prompted
Log, prioritise, and action service requests through ServiceNow, exercising good judgment on urgency and escalation
Records & Archive
Guide lawyers and staff on records decisions - what to retain, archive, or destroy - in line with firm policy, acting as a knowledgeable and reliable point of contact
Proactively progress approved destruction batches through the pipeline as the local executor, keeping the process on track
Handle archive retrievals, file movements, and day‐to‐day records queries in a timely and accurate manner
Business Centre & Mail
Deliver in‐house document production including printing, binding, finishing, and collation to a high standard
Coordinate document production handoffs to our outsourced provider - managing job briefs, timelines, and quality checking returned work
Manage all mail and courier operations accurately and on time,



and maintain stationery and consumable stock
Process supplier invoices in line with firm procedures
Use ServiceNow day‐to‐day to manage, track, and close service requests - keeping records accurate and up to date
Proactively engage with AI tools and workflow automation as they are introduced, completing training and applying new tools to your work
Identify opportunities to improve processes and practices, and bring ideas to the Team Leader for consideration
Maintain accurate SOPs for your work area and support the onboarding of new team members
More About You
To be successful in this role, you will be self‐motivated and proactive - someone who takes ownership of their work, looks ahead, and doesn't wait to be told what needs doing.
You will be comfortable managing a varied workload independently across a part‐time schedule, and bring a genuine commitment to delivering excellent service.
We welcome applicants who have:
Experience in a facilities, records, or business centre role in a corporate or professional services setting, with a track record of working independently at an advisor or senior operational level
A proactive mindset - you anticipate issues, follow through without prompting, and take pride in the standard of your work
Strong communication skills and the confidence to advise and liaise with Partners, lawyers, and external vendors
Proficiency in Microsoft Office and genuine openness to technology, digital tools, and AI‐assisted workflows
Excellent attention to detail, strong time management, and the ability to juggle competing priorities across a part‐time schedule
A collaborative approach and willingness to support your broader team when needed
An ability and willingness to undertake physical and mobile work across the office
The specific working days for this role are flexible and can be discussed with the hiring manager.
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📌 Facilities & Workplace Advisor, Part-Time, 16 Month Fixed-Term Contract (Brisbane)
🏢 Minter Ellison
📍 Brisbane