Role DescriptionWe are seeking a Project Administrator to join our team in a full-time position based in Tuggerah on the Central Coast.This is an entry-level to junior role suited to someone with up to 2–5 years' experience in construction, project administration or office administration, or a recent graduate looking to begin their career in the construction industry.Working closely with the Director, Project Managers & Operations Team, you'll provide administrative support across multiple construction projects while also assisting with the day-to-day running of our office.
A key component of this role is supporting our Quality, Safety & Environment (QSE) Management System, making it an excellent opportunity for someone interested in developing a career in construction compliance, quality assurance and project coordination.This is a varied role where no two days are the same, making it ideal for someone who enjoys being organised, solving problems and supporting a busy team.
Key ResponsibilitiesProject AdministrationAssist Project Managers with day-to-day project administration.Prepare, update and maintain project documentation and records.Coordinate subcontractor and supplier documentation.Prepare purchase orders, quotations and project correspondence.Update project information within company software systems.Monitor project schedules and follow up outstanding information.Assist with meeting preparation and record meeting minutes.Quality, Safety & Environment (QSE)Assist in maintaining our integrated Quality, Safety & Environmental Management System (ISO ****, ISO ***** & ISO *****).
Prepare and maintain project quality, safety and environmental documentation.Coordinate subcontractor compliance documentation, licences,



insurances and inductions.Assist with audits, inspections and document control.Support the continual improvement of company systems, procedures and processes.Help maintain digital compliance records and registers.Office AdministrationAnswer phones and respond to general enquiries.Perform general office administration including filing, scanning and document management.Assist with invoice processing and other administrative tasks.Maintain organised digital and physical filing systems.Provide administrative support to the Director and wider project team.Identify opportunities to improve office systems and administrative processes.
About YouWe're looking for someone who is enthusiastic, organised and keen to develop a career in the construction industry.You'll ideally have:Up to 2–5 years' experience in construction, project administration or office administration.A Certificate IV, Diploma or Degree in Business, Construction Management, Project Management, WHS, Environmental Management or a related discipline (or be currently studying).
An interest in Quality, Safety & Environment (QSE), compliance or ISO management systems, with a willingness to learn.Excellent organisational and time management skills.Strong attention to detail and a proactive approach to problem-solving.Qualified written and verbal communication skills.Confidence using Microsoft Office, particularly Outlook, Word and Excel.The ability to prioritise multiple tasks and meet deadlines.A positive attitude and willingness to support the wider team.A current driver's licence.Experience with Buildertrend, Xero, SharePoint/OneDrive or construction management software will be highly regarded but is not essential.

📌 Project Administrator (New South Wales)
🏢 Weyn Constructions
📍 New South Wales