Position Summary
The Administrator (Competitions/Community) plays a key role in supporting the day-to-day operations ofGeelong United Basketball.
This position is responsible for providing high-quality administrative support, ensuring efficient communication, maintaining accurate records and assisting with the delivery of community basketball programs and initiatives.
The successful candidate will be a highly organised and motivated individual who can work effectively within a team environment while also demonstrating the ability to work independently.
They will be professional, reliable, and committed to providing excellent customer service to members, participants, clubs, volunteers and stakeholders.
Key Responsibilities
Administrative Support
Answer and direct incoming phone calls in a professional and friendly manner.
Monitor and respond to email enquiries promptly and professionally.
Provide general administrative support to the Community Department and wider Geelong United Basketball team.
Assist with the preparation of correspondence, reports, forms and other documentation.
Support the coordination and administration of community programs, events and initiatives.
Calendar and Meeting Management
Manage department calendars and schedules.
Coordinate meetings, appointments and bookings.
Prepare meeting agendas and distribute relevant documentation.
Take meeting minutes and record action items where required.
Data Management and Record Keeping
Perform accurate data entry across various systems and databases.
Maintain and update participant, volunteer, program and stakeholder records.
Ensure information is recorded accurately and confidentially.
Assist in preparing reports and extracting data when required.
Basketball Administration
Support the administration of community basketball programs, development activities and events.
Assist with registrations, participant communications and program logistics.
Liaise with clubs, participants, volunteers,



coaches and external stakeholders as required.
Contribute to the smooth operation of Geelong United Basketball's community initiatives.
General Office Duties
Maintain filing systems and office records.
Assist with incoming and outgoing correspondence.
Support office operations and reception duties as required.
Undertake other administrative tasks as directed by management.
Essential Skills and Attributes
Excellent organisational and time management skills.
Strong written and verbal communication skills.
High attention to detail and accuracy.
Ability to multitask and effectively prioritise competing demands.
Ability to work collaboratively within a team environment.
Flexibility and adaptability in a fast-paced environment.
Reliable, trustworthy and skilled work ethic.
Friendly and approachable manner with strong customer service skills.
Proactive attitude and willingness to take initiative.
Ability to work independently.
Ability to maintain confidentiality and handle sensitive information appropriately.
Strong computer literacy, including Microsoft Office applications and database systems.
Qualifications and Experience
Essential
Previous experience in an administrative, customer service, or office support role.
Experience using Microsoft Office Suite (Outlook, Word, Excel, and Teams).
Experience managing records and maintaining accurate data.
Desirable
Experience working within a sporting, community, or not-for-profit organisation.
Knowledge of basketball programs, competitions, or community sport administration.
Experience with registration or database management systems.
Employment Details
Position:Administrator (Competitions/Community)
Employment Type:Full-time (Part-time will also be considered)
Location:Geelong United Basketball
Reports To:General Manager, Community
Hours:Full-time hours or has the flexibility to be part time as determined by Geelong United Basketball, with flexibility required to occasionally support evening or weekend community events.

📌 Administrator (Competitions/Community) (Warrnambool)
🏢 Geelong United Basketball
📍 Warrnambool