HT Services is an established privately owned Australian premium commercial cleaning business operating nationally and managing a range of diverse contracts including schools, office spaces, shopping centres and airports in WA with smaller satellite operations established in NSW and ambitions to expand into other states.
We are currently looking to add a Sales and Bid Coordinator to join our profitable business on an exciting journey marked by steady growth and unparalleled opportunities.
This role reports to the Managing Director and will work closely with the two business owners who drive the company's business development and sales functions.
This is an outstanding chance for someone to have a real impact in further shaping our tendering process.
The primary function of this role is to manage and complete all Tender and Quotation Submissions for a broad spectrum of small and large-scale commercial cleaning opportunities, your core duties will be.
Tender and Quotation Workflow Coordination:Project manage and coordinate tender preparation tasks and timings ensuring all input requirements are being addressed, ensuring all submission lodgment dates are achieved
Tender Briefings:Attend site tender briefings with clientsto review work scope and address questions
Site Visits:Additional site visits as needed to check on job scope detail to ensure estimating accuracy
Compilation of Bid Estimates:Using tools developed already to complete accurate costing and pricing for Tenders and Quotations




Tender/Quotation Documentation:Using mainstream documentation software tools to create professionally written and formatted sales quotes and tender submissions
Post Tender and Quotation Follow Up:Provide prompt communication, feedback and support to all internal and external clients including attendances required by clients for tender presentations
Sales Handover:Complete detailed sales handover to the Operational Team to ensure Operations is across all elements of the new contract requirements and scope are understood and on-going support is provided during the contract commencement
Ongoing Sales Pricing Management for Existing Contracts:Complete all variations, re pricing and quotations for existing contracts along with managing the annual contract increases
Sales Pipeline:Maintain sales tender/quotation database and reporting to management as needed
The Person:
To succeed you need to be able to display advanced tender writing and document production skills and be comfortable using estimating and pricing spreadsheets from day one.
You will enjoy working in a fast-paced environment and interested in expanding your role as the business grows further.
Ideally you have worked in a sales and/or estimating workplace for several years and are confident that you can take primary responsibility for this key area of our business.




You will understand the strict deadlines for tender lodgment and the work and internal bid coordination effort needed to consistently meet them.
Experience within commercial cleaning or other facilities services businesses is desirable.
However, the skills sets needed for this role are transferable from other industries reliant on sales estimating and project tendering so providing you have a strong appetite to learn our cleaning industry specific requirements quickly you can succeed in the role.
Your Skills and Experience:
The role requires:
A sharp attention to detail and accuracy
Deadline-driven with the ability to prioritise tasks
Excellent computer literacy, including Microsoft Office
Able to use spreadsheets for costing and pricing calculations
Solid experience in Tender document production
Strong personal organisation and time management skills
Excellent verbal and written communication skills
An excellent ability in building relationships and working in a team environment
The successful applicant will be given the opportunity to thrive under the guidance of supportive leadership and play a pivotal role in coordinating and then crafting winning tender proposals.
In short, this role is our go-to person for tender and quotation coordination, preparation, submission, and post tender administration, making a significant impact on the success of our business.
If this suits you then we encourage you to register interest by sending your CV and a covering letter.

📌 Sales And Bid Coordinator (Western Australia)
🏢 Ht Services
📍 Western Australia