Are you an experienced Administrator or Client Services Coordinator looking to take the next step in your career?
Our client, a well-established accounting and advisory firm, is seeking a strong tax administrator to join their Geelong office.
This role offers the opportunity to build on your practice administration experience while developing Executive Assistant responsibilities supporting senior leaders.
Working within a busy accounting team, you'll be responsible for a broad range of practice administration, compliance, and client service functions, while providing administrative support to Partners and senior staff.
Key Responsibilities
Manage ATO administration, including client correspondence, updating client records, processing payment arrangements, and preparing GIC remission requests.
Support ASIC compliance, including company registrations, annual reviews, statutory record maintenance, and corporate compliance documentation.
Provide administrative support to Partners and senior team members, including diary management, meeting coordination, document preparation, and correspondence.
Manage client onboarding and offboarding processes, ensuring all documentation and compliance requirements are completed accurately.
Prepare engagement letters, proposals, reports, presentations, and client documentation.
Assist with taxation administration, including IAS/BAS workflow management, tax return processing, and monitoring lodgement deadlines.
Maintain practice management systems, client databases, workflow schedules, and electronic filing systems.
Coordinate billing, debtor follow-up, and other practice administration tasks.
Liaise professionally with clients, accountants, external stakeholders, and regulatory bodies to ensure timely resolution of enquiries.
Contribute to the continuous improvement of administrative processes and office procedures.




About You
4+ years' experience in a Senior Administrator, Client Services Coordinator, Practice Administration or Executive / Personal Assistant role within an accounting firm.
Strong understanding of ATO and ASIC processes and accounting practice administration.
Experience using Xero Practice Manager (XPM), FYI Docs, FuseDocs, FuseSign, CAS 360 / BGL, ATOmate, Xero, or similar practice management systems.
Strong written and verbal communication skills with a qualified, client-focused approach.
Proactive, organised, and confident managing multiple priorities in a fast-paced environment.
Excellent document management, workflow coordination, and organisational skills.
High level of accuracy and attention to detail.
Advanced Microsoft Office skills, including Word, Excel, Outlook, and PowerPoint.
Looking to expand your responsibilities into an Executive Assistant career path.
What's on Offer
Opportunity to step into a Senior Administration role with Executive Assistant responsibilities.
Join a respected accounting and advisory firm with a collaborative team culture.
Ongoing mentoring and professional development.
Diverse and technically focused role with genuine long term career progression.
If you're an experienced accounting administrator looking to broaden your responsibilities and progress your career within a professional services environment, I'd love to hear from you.
Please reach out if you are looking for a business support role within the Accounting industry across Australia.
We work across Melbourne, Sydney, Adelaide, Perth, and Brisbane.
I am also currently working on a range of roles including:
Receptionist
Administrator
Client Services Coordinator
Personal Assistant
Executive Assistant
Office Manager
Practice Manager
Apply now or reach out for a confidential conversation.
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📌 Senior Administrator - Accounting (Warrnambool)
🏢 Rezonate
📍 Warrnambool