Executive Assistant to the Director & Operations Coordinator (Part-Time)
Location:Gold Coast, QLD (Work from home with regular travel to Brisbane)
Salary:$45,000 + Super (20 hours per week)
Are you a proactive, highly organised Executive Assistant who enjoys variety, autonomy, and working closely with the business owners?
We are seeking an experienced Executive Assistant & Operations Coordinatorto provide high-level support across a diverse and growing portfolio of businesses, including real estate investments.
About the Role
Working directly with the Director, you will become a trusted right-hand person, ensuring the smooth day-to-day operation of multiple business interests.
This is a hands-on role requiring initiative, excellent organisational skills, and the ability to juggle competing priorities with confidence.No two days will be the same.
Key Responsibilities
Executive and administrative support to the Director/s
Calendar, email and appointment management
Purchasing and procurement of business supplies
Liaising with suppliers, contractors and business partners
Coordinating projects and following up outstanding actions
Preparing business documents, reports and correspondence
Creating, scheduling and managing engaging content across business social media platforms
Assisting with the growth and management of the business's online presence
Coordinating administration across a real estate investment portfolio
Assisting with guest communications , onsite support and hosting responsibilities for short-term accommodation properties
Identifying opportunities to improve systems, processes and business efficiency
Providing general operational support across multiple business interests as required
About You
You are highly organised, naturally proactive and enjoy taking ownership of your work.




You thrive in a fast-paced environment, communicate professionally with people at all levels and can anticipate what needs to be done before being asked.
You will ideally have:
Previous experience as an Executive Assistant, Personal Assistant, Operations Coordinator or Project Co-ordinator
Outstanding organisational and time management skills
Excellent written and verbal communication
Strong critical thinking and problem solving
Strong administrative experience with exceptional attention to detail
Experience and success in managing business social media accounts and creating engaging content
Confidence using Microsoft Office and cloud-based software
The ability to work independently and maintain confidentiality
A positive, professional and solutions-focused attitude
A current Australian driver's licence and reliable vehicle
Availability to travel between the Gold Coast and Brisbane as required
Desirable
Experience in property, real estate or short-term accommodation
Experience using Canva, and social media scheduling and analytics software
Project coordination experience
What We Offer
Permanent part-time position (20 hours per week)
Salary of$45,000 + super, depending on experience
Flexible work-from-home arrangement
A wide-ranging and rewarding role where no two days are the same
The opportunity to work directly with the Director and make a meaningful contribution to a growing business
Potential for increased hours and career growth as the business expands
If you're an experienced Executive Assistant looking for a role that offers autonomy, variety and the opportunity to become an integral part of a growing business, we'd love to hear from you.
Please submit your resume to ****** together with a brief cover letter outlining your experience and why you believe you're the right fit for this opportunity.

📌 Executive Assistant & Operations Co-Odinator (Gold Coast)
🏢 Ionyx
📍 Gold Coast