Senior Administrator | Workflow Coordinator
Boutique Accounting Firm | Gold Coast
Full-Time Position
Are you an experienced accounting practice administrator who thrives on organisation, workflow management, and keeping a busy firm running efficiently?
This well-established boutique accounting firm on the Gold Coast is seeking a Senior Administrator / Workflow Coordinator to become the operational backbone of their team.
This is a diverse and highly valued role that combines practice administration, workflow coordination, WIP management, client support, and office operations.
You will work closely with the Directors, Office Manager and Client Managers to ensure jobs progress efficiently, deadlines are met, and the practice operates smoothly.
About the Role
This position offers a broad range of responsibilities including:
Workflow & WIP Management
Coordinate workflow across the firm and monitor job progression
Schedule work in consultation with Client Managers
Maintain workflow boards and job statuses
Monitor lodgement deadlines and proactively follow up outstanding work
Assist with WIP management and reporting
Prepare invoices in consultation with accountants
Finalise and post staff timesheets
Finance & Accounts Administration
Accounts payable processing
Trust account administration
Supplier management and payments
Monthly statements and disbursements
Manage the firm's accounts inbox
Assist with debtor management and billing processes
Practice Administration & Compliance
ASIC and ATO administration
ATO lodgement deferrals
Payment arrangements and remission requests
Company registrations and entity setups
Company deregistrations, trust variations and SMSF administration
Job Setup & Client Engagement
Prepare and oversee proposals
Monitor acceptance and engagement completion
Set up jobs and workpapers & support client onboarding processes
Office Management
Manage office supplies, stationery and amenities
Coordinate supplier contracts and services
Maintain meeting rooms and shared office spaces
Oversee incoming and outgoing mail
Calendar and appointment management
General administration and document management
About You
To be successful in this role, you will ideally have:
Previous experience within a public practice accounting firm
Strong understanding of workflow and WIP management
Experience with ASIC and ATO administration
Excellent organisational and time management skills
High attention to detail
Strong communication skills and a proactive approach
Confidence working with multiple deadlines and competing priorities
What's on Offer?
Join a respected boutique accounting firm with a supportive team culture
Varied and engaging role with genuine responsibility
Opportunity to play a key role in the firm's operations and client service delivery
Reliable, long-term position with ongoing professional development opportunities
Gold Coast location with modern offices and a cooperative working environment
HOW TO APPLY
Most Swift Effective Way - email your CV straight to me: ****** quoting ref: *******orfollow the links through seek.
To chat about all our roles and your career goals just call me,Honor Kettles on ******** ***.
Thank You, Honor Kettles, 14 yrs experience | senior public practice accounting specialist consultant.
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AT MW RECRUITMENT – YOUR CAREER IS OUR JOB.