About us
We are a small, family-run patio and shed construction business that takes pride in delivering quality products and excellent service to our customers.
We are looking for a reliable and motivated person to join our team and become a valued part of our business.
This role is ideal for someone who enjoys variety, takes pride in their work, and wants to make a real contribution in a supportive small-business environment.
About the role
We are seeking an experiencedOffice Administration Managerto join Xpress Outdoors on apart-time basisinDavenport, WA ****.
Working closely with our team, you will be responsible for keeping our office organised, supporting customers throughout their project journey, coordinating schedules, managing administration tasks, and ensuring the smooth running of our business operations.
This role requires someone who is comfortable working independently, takes ownership of their responsibilities, and has the confidence to solve problems and find solutions.
Key Responsibilities
Customer Service & Administration
Answering incoming phone calls and assisting customers with enquiries
Responding to customer and supplier emails
Providing professional and friendly customer service
Booking customer appointments for quotes and site inspections
Managing customer contracts and documentation
Maintaining accurate records and office systems
Maintaining the business website and social media account
Scheduling & Project Coordination
Scheduling installation jobs and coordinating timelines
Coordinating powder coating schedules
Communicating with suppliers, contractors, and customers to ensure projects run smoothly
Ordering materials required for upcoming jobs
Compliance & Documentation
Completing building applications and planning applications to local government departments
Maintaining safety inspection schedules and documentation




Ensuring required paperwork is completed and kept up to date
Accounts & Financial Administration
Using Xero for invoicing, bills, payroll, superannuation, bank reconciliations, preparing quarterly BAS statements and annual financial documentation
Assisting with general financial administration
Office Management
Ordering stationery and kitchen supplies
Maintaining a clean and organised office and kitchen space
Managing general office requirements and ensuring the workplace runs efficiently
What we're looking for
Proven experience in office administration or office management, preferably within the building industry
Strong organisational skills with the ability to manage multiple priorities and meet deadlines
Excellent written and verbal communication skills with professional interpersonal abilities
Takes ownership of tasks and follows them through to completion
Proficiency in Microsoft Office applications (Word, Excel, Outlook) and Xero
Competency in record keeping, filing systems and data management
Ability to work independently and as part of a collaborative team
Strong attention to detail and commitment to accuracy
Has a positive, can-do attitude
What we offer
Part-time versatile working arrangements to support work-life balance (approximately ***** hours per week)
Consistent weekly hours once agreed
A friendly and supportive family-run workplace
Variety in your role and the opportunity to make it your own
We welcome applications from all candidates and are committed to providing a fair and inclusive recruitment process.
If you require any adjustments or support during the application process, please don't hesitate to contact us.
Apply now
If you meet the above requirements and are excited about joining Xpress Outdoors, we would love to hear from you.
Please submit your CV and a cover letter outlining your relevant experience and why you are interested in this role.

📌 Office Administration Manager (Bunbury)
🏢 Xpress Outdoors
📍 Bunbury