We're looking for our next Theatre Bookings Administration Officer – immediate start available!
Permanent | Part -time opportunity!
Join Our Hospital with HEART!
At St Andrew's Toowoomba Hospital (SATH), we lead with our HEART values -
Honesty, Excellence, Accountability, Respect, and Trust,
delivered with
Compassion
.
We are seeking a highly organised and detail-oriented
Theatre Bookings Administration
Officer
to join our dynamic team. In this fast-paced, high-volume environment, you will play a critical role in accurately managing theatre lists, ensuring data integrity, and supporting efficient surgical scheduling processes.
What Makes a Difference for You?
Competitive hourly rate
Access to salary packaging of up to $15,900 p.a. plus $2,650 for meals and entertainment
Free on-site gym, wellness program, parking and uniforms
Partnership with Fitness Passport - providing access to reduced membership fees with external gym providers across Toowoomba and nationwide
Waiver of up to $500 per year if admitted as a patient to SATH
Employee Assistance Program – free, confidential support for you and your family
Versatile shifts that work around your life
A values-driven, inclusive, and supportive workplace culture
Make a Difference Every Day...
About the Role
This position offers a diverse role and duties including:
Deliver accurate and timely administrative support in line with organisational policies and standards
Coordinate and manage elective and emergency theatre bookings via phone and email
Maintain and update patient and theatre scheduling information in the patient management system
Prepare and finalise daily theatre lists, ensuring accuracy of all details and deadlines
Support daily operations by preparing theatre huddle documentation
Maintain specialist schedules and leave records for reporting and planning
Communicate scheduling issues and escalate concerns to relevant managers
Liaise with clinical teams,



specialists, and administration to coordinate bookings and changes
Monitor schedule changes and ensure all updates are clearly documented and communicated
What Makes a Difference for Us?
We are seeking individual who possesses the following:
Minimum of 3 years' experience in hospital administration roles, desirable
High attention to detail with strong data accuracy
Excellent organisational and time management skills, with the ability to prioritise effectively
Ability to work both independently and collaboratively within a multidisciplinary team
Ability to thrive in a fast-paced, high-volume environment while maintaining quality
Proficient in-patient management and scheduling systems, with the ability to learn new software quickly
Strong problem-solving skills with the ability to identify and resolve discrepancies
Effective communication skills to liaise with clinical staff and stakeholders
Commitment to maintaining patient confidentiality and privacy
Adaptable and resilient when managing changing priorities
Dedicated to delivering high-quality administrative support and continuous improvement
Join a Values-Driven Team
At SATH, we're not just a hospital—we're a community. Built by the people of Toowoomba, for the people, and committed to compassionate, quality care. You'll be joining a team that truly lives our HEART values in every interaction.
Living in Toowoomba
Toowoomba offers an excellent regional lifestyle with strong employment opportunities, vibrant community life and outstanding livability.
Learn more at

Embracing Diversity




St Andrew's Toowoomba Hospital values diversity and inclusion. We strongly encourage applications from Aboriginal and Torres Strait Islander peoples and individuals of all cultures, identities and abilities.
Be Part of Our Vision
At St Andrew's, we are guided by our North Star — to be a trusted
Centre of Excellence
providing holistic healthcare and hope to the Darling Downs and beyond, with people and services that are valued and grow with our community's needs.
Our Commitment to Diversity
SATH is an Equal Opportunity Employer, embracing a diverse workforce and fostering an inclusive work environment. We strongly encourage applications from Aboriginal and Torres Strait Islander people and individuals of all cultures, identities, and abilities.
How to Apply
To apply Submit a
cover letter (max two pages)
outlining your experience and how you align with our HEART values.
Submit your application including:
A cover letter (maximum 2 pages) outlining your suitability for the role and alignment with our
HEART values
Your resume
Two professional referees
Evidence of your legal right to work in Australia
(No sponsorship is available for this role)
To be successful in your application, you will be required to provide evidence of immunisation, immunity or screening, prior to commencing employment. This includes:
Measles, Mumps and Rubella (MMR)
Varicella (Chickenpox)
Pertussis (Whooping Cough)
Hepatitis B
Tuberculosis screening
Evidence may include your Australian Immunisation History statement, serology results, vaccination records, vaccination cards, or other approved documentation.
Applications close:
Applications will be reviewed as received and an appointment may be made prior to the closing date.
Applications close: Wednesday 29th July ****
Enquiries to:
Amelia Ferguson – Administration Services Manager
via ******

📌 Theatre Bookings Administration Officer (Queensland)
🏢 St. Andrew's Toowoomba Hospital
📍 Queensland