Founder Executive Assistant & Operations Coordinator
Full-Time | Gold Coast, Queensland
Bring order to complexity. Help build exceptional businesses.
We're looking for an exceptional Executive Assistant to work directly with the Founder of a privately owned group of companies.
This is not a traditional Executive Assistant role.
You'll become a trusted partner, helping coordinate the day-to-day operations of a diverse business group while progressively taking ownership of key administrative, operational and financial responsibilities.
If you're highly organised, proactive, enjoy solving problems and thrive in a fast-paced environment, this is an opportunity to build a long-term career with genuine responsibility and growth.
About Us
We are a privately owned group of companies headquartered on the Gold Coast.
Our businesses operate across:
Technology & Software
Freight & Logistics
Automotive Engineering
E-commerce
Investment Management
Property Development
AI Infrastructure
Some of our businesses have been established for decades, while others are developing new technologies and large-scale infrastructure projects.
No two days are the same, and neither is this role.
About the Role
You'll work directly with the Founder, helping coordinate multiple businesses, projects and priorities.
Initially, you'll focus on executive administration, bookkeeping and operational support.
As you gain experience and confidence, you'll progressively take ownership of broader operational responsibilities, helping implement systems, improve efficiency and free the Founder to focus on strategic growth.
This role is ideal for someone who enjoys variety, takes initiative and likes bringing order to complexity.
Key Responsibilities
Executive diary and calendar management
Email management and correspondence
Meeting preparation and follow-up
Bookkeeping using Xero
Accounts payable and receivable
Bank reconciliations




Preparing reports and presentations
Document preparation and administration
Project coordination
Office administration
Supplier and stakeholder communication
CRM management
Research and business analysis
AI-assisted administration and workflow improvement
Social media scheduling and content coordination
Travel coordination
Maintaining business systems and operating procedures
About You
You don't need to know everything.
We're looking for someone with the right attitude, strong organisational skills and a willingness to learn.
You'll ideally be someone who:
Takes ownership of your work
Is naturally organised
Thinks ahead rather than reacting
Learns new systems quickly
Has excellent attention to detail
Communicates professionally
Maintains strict confidentiality
Enjoys solving problems
Is comfortable managing multiple priorities
Embraces technology and AI to work more efficiently
Essential Requirements
Excellent written and verbal communication skills
Strong organisational and time management skills
High attention to detail
Intermediate to advanced Microsoft Office skills
Current driver's licence
Australian working rights
Desirable Experience
Experience with any of the following would be highly regarded:
Xero
Microsoft 365
ChatGPT or other AI productivity tools
Canva
Bookkeeping
Executive Assistant experience
Social media scheduling
CRM systems
Project coordination
If you're the right person, we'll provide training to help you develop the rest.
What You'll Gain




This role provides exposure to every aspect of operating and growing multiple businesses.
You'll gain practical experience in:
Business operations
Financial management
Executive administration
AI productivity tools
Marketing
Project management
Business systems
Leadership
Entrepreneurship
You'll work directly alongside the Founder, providing an chance to learn from real business challenges and contribute to meaningful projects from day one.
Career Progression
We're looking for someone interested in building a long-term career.
As our businesses continue to grow, this role has the potential to develop into positions such as:
Executive Operations Manager
Finance & Executive Coordinator
Operations Manager
Chief of Staff
Your progression will be based on your capability, initiative and results.
Why Join Us?
Work directly with the Founder of a diverse business group.
Genuine variety—no two days are the same.
Be involved in meaningful projects across multiple industries.
Ongoing mentoring and professional development.
Work with modern business systems and AI tools.
Long-term career opportunities for the right person.
To Apply
Please submit your resume together with a cover letter explaining:
Why this opportunity interests you.
Why you'd be a great fit.
A project or achievement you're particularly proud of.
How you've used AI or technology to improve the way you work (if applicable).
To help us identify applicants with strong attention to detail, please include the words
"Built to Learn"
as the first line of your cover letter.
Our culture is built on ownership, integrity, continuous learning and respect. We value people who take initiative, embrace technology, solve problems and are committed to improving every day. If that sounds like you, we'd love to hear from you.

📌 Founder Executive Assistant & Operations Coordinator (Gold Coast)
🏢 Load Link Australia
📍 Gold Coast