Position Title Supply Chain Officer Department Supply Chain Location:
Perth
Reports To
Supply Chain Manager
Direct Reports
N/A
Written By
Director of Sales
Date
Job Objective:
The Supply Chain Officer supports CAPS Australia's supply chain operations by coordinating procurement administration, logistics activities, inventory processes, and warehouse support functions.
The role ensures the accurate and timely processing of supply chain transactions, effective coordination of freight and logistics, and prompt resolution of operational issues.
Role Scope
This is a cross-functional role working across supply chain, warehouse, and branch operations.
The position works closely with internal stakeholders including supply chain, sales, service, and warehouse teams, as well as external suppliers and freight providers.
Duties And Responsibilities
Supply Chain Administration & Coordination
Manage document control systems (UMANGO)??
and maintain accurate recordsAdminister quarantine stock processes and compliance requirementsManage damage in transit and insurance claimsInvestigate shipment and order discrepanciesProcess domestic and international freight invoicesSupport supplier onboarding and data setupMaintain and improve supply chain processes and proceduresAssist with stocktakes and inventory accuracy
Logistics & Freight Coordination
Coordinate freight bookings, returns, and transfersTrack freight movements and manage delaysMaintain container tracking (FCL/LCL) dataOrganise container deliveriesSource freight quotationsManage POD requestsInvestigate freight issues
Warehouse & Inventory Support




Provide warehouse admin support including picking and receiptingAssist with stock discrepancies and inventory controlSupport warehouse organisation and bin locationsProvide relief storeperson support when required
Branch & Administrative Support
Manage incoming and outgoing mailMaintain stationery suppliesProvide general branch admin support
Relationships
Internal:
Supply Chain Manager – for reporting, priorities, issue escalation, and workflow coordination
Supply Chain team – for procurement administration, inventory processes, and supply chain transactions
Warehouse team / Storepersons – for receipting, picking, stock discrepancies, bin locations, and stocktakes
Branch operations / Branch staff – for day-to-day administrative support and coordination of branch activities
Sales team – for order coordination, customer requirements, and resolving shipment/order discrepancies
Service team – for operational support, parts availability, and logistics coordination
Finance / Accounts team – for freight invoice processing, claims, and transaction accuracy
External
Suppliers / Vendors – for supplier onboarding, data setup, purchase support, and order follow-up
Freight providers / Carriers – for bookings, delivery coordination, POD requests, tracking, and issue resolution
Logistics providers / Transport companies – for domestic and international freight movements, returns, and transfers
Insurance providers – for damage in transit and claims management
Qualifications, Experience, Knowledge, Skills, And Abilities
Supply chain or logistics experience
ERP System Experience (Pronto Preferred)
Microsoft Office proficiency
Solid communication and organisation skills

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