City on a Hill began with a small team and a big vision to make a difference in our world for the glory of God.
Since our inception in Melbourne in ****, we have witnessed a special work of God's grace as he has united hundreds of men and women around the mission of 'knowing Jesus and making Jesus known'.
City on a Hill Melbourne is now entering one of the most significant seasons in our story so far, and as we enter this exciting current season, we are praying that God would use our church to reach many more people with the beauty, truth and relevance of Jesus.
As we prepare to move into Melbourne Town Hall, we believe God has opened a unique opportunity to establish a visible, vibrant gospel presence in the heart of our city.
We are praying that this next chapter will see many more people come to know Jesus, grow as disciples, and join in his mission.
To support this vision, we are seeking a Ministry Administrator who will strengthen the systems, organisation and ministry support that enable our church to flourish.
This is an opportunity to use your gifts to serve our church family, strengthen our ministries, and play a meaningful part in helping make Jesus known in Melbourne.
The Ministry Administrator will strengthen the ministry of City on a Hill Melbourne by providing exceptional administrative, organisational and operational support across the life of the church.
Healthy ministry is built on faithful people who joyfully serve behind the scenes.
By strengthening the administration, systems, hospitality and organisation that underpin our ministries, this role will help to create an environment where people belong, volunteers flourish, leaders can focus on shepherding, and the mission of making Jesus known continues to grow.
Working closely with the ministry staff team, this role helps turn vision into reality by ensuring our people, systems and ministries are organised with excellence.




From welcoming newcomers and supporting Gospel Communities to coordinating events, maintaining ministry systems and supporting volunteers, this role plays a vital part in the health and effectiveness of our church.
This role is open to part-time or full-time applications, with the exact engagement to be determined with the successful applicant.
Flexible midweek working arrangements, including a combination of office-based work (Carlton) and working from home, are available by agreement.
KEY DUTIES & RESPONSIBILITIES
Provide exceptional administrative and operational support within the Melbourne staff team, enabling healthy, effective and growing ministry.
Support the church's pathways of belonging, contributing to newcomer follow-up, communication and next steps, helping people become connected into the life of the church.
Provide administrative support across Melbourne ministries, including Gospel Communities, assisting with communication, planning, reporting and ministry coordination.
Support the administration and logistics of church events, courses, meetings and ministry initiatives, including hospitality and creating welcoming environments for guests, volunteers and staff.
Maintain accurate church records, databases and ministry systems, ensuring information is current, organised and effectively utilised.
Support the administration of Safe Ministry, including volunteer onboarding, compliance processes, training records and safeguarding requirements.
Provide office management and administrative support, including meeting coordination, hospitality,



office systems and special projects that strengthen the effectiveness of the Melbourne staff team.
Contribute actively to the mission, culture and life of City on a Hill Melbourne, demonstrating initiative, self-heartedness and a commitment to excellence in all aspects of the role.
Be a valued participant in staff events and community life at City on a Hill Melbourne and the wider City on a Hill Movement.
WHAT WE'RE LOOKING FOR
This role is an opportunity for someone who calls City on a Hill Melbourne home and is keen to serve the church and use their gifts in this next season of our church's life.
You love Jesus, delight in serving his church, and find joy in helping others flourish.
You are organised, proactive and dependable.
You enjoy bringing order to complexity, creating welcoming environments and enabling others to flourish in ministry.
You will demonstrate:
A life and character consistent with the qualifications for deacons in 1 Timothy 3:8-13 and the fruit of the Spirit in Galatians 5:*****.
Exceptional organisational and administrative skills, with strong attention to detail.
The ability to manage multiple priorities while remaining calm, flexible and solutions-focused.
Excellent interpersonal and communication skills, with a heart for hospitality and helping people feel welcomed, valued and connected.
Strong initiative, sound judgement and the ability to work independently while contributing positively within a team.
Proficiency using digital systems and databases.
A proven ability to build trusted relationships, exercise discretion and handle confidential information with wisdom and integrity.
All City on a Hill staff must:
Hold a current Working with Children Check.
Complete a National Police History Check that returns no disclosed outcomes that would exclude them from the role.
Complete and hold a Clearance for Ministry from the Anglican Diocese of Melbourne.
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📌 Ministry Administrator (Melbourne)
🏢 City on a Hill Melbourne
📍 Melbourne