Parkville/hybrid location | Close to public transport, onsite paid parking
Part time role | 0.6 FTE or 22.8 hours per week | 12-month contract
Access to NFP salary packaging |Work for a world leading research organisation
About Orygen
Orygen is Australia's Centre of Excellence in Youth Mental Health and the largest translational research organisation dedicated to youth mental health in the world.
For over 30 years, Orygen has led groundbreaking early intervention and developed evidence-based models of care to improve the mental health outcomes of young people aged *****.
About The Job
The Administrative Support Officer will work within the Professional Services team in the Knowledge Translation (KT) division to provide support for staff, students, and stakeholders.
The Administration Officer will perform a variety of business administration tasks to support the various Knowledge Translation projects including Orygen RTO.
Reporting to the Acting Deputy Chief Knowledge Translation, you will:
Provide high-quality administrative support, including document preparation, meeting coordination, inbox management, and maintaining administrative systems.
Support financial administration by processing invoices, assisting with reimbursements, responding to finance queries, and tracking accounts through internal systems.
Coordinate travel and event logistics, including bookings, venue sourcing, catering, technical support, and reconciliation of travel-related expenses.
Deliver responsive customer service by managing enquiries, supporting the Learning Management System (LMS),



processing resource orders, and assisting the Registered Training Organisation (RTO).
Collaborate with a supportive team while contributing to an organised, efficient, and inclusive workplace, ensuring compliance with organisational policies and procedures.
Skills and experience
Excellent communication and interpersonal skills, with the ability to build positive relationships and provide high-quality customer service across a range of stakeholders.
Strong organisational and time management skills, with the ability to prioritise competing tasks, manage multiple projects, and meet deadlines with a high level of accuracy.
Advanced computer proficiency across Microsoft Office, SharePoint, databases and online platforms, with strong document formatting and proofreading skills.
Ability to work independently and collaboratively, demonstrating initiative, professionalism, adaptability, and attention to detail.
A positive, youth-friendly approach and commitment to supporting positive outcomes in youth mental health; experience in the health sector is desirable.
Benefits




Salary between $65,000 - $70,000 pro rata commensurate with skills and experience + 12% superannuation and $15,900 in NFP salary packaging + $2,600 meals and entertainment card.
Embrace the freedom of a hybrid work model, combining remote work with on-site collaboration.
Make a real impact on young people in a dynamic, youth-centered environment.
Work in a state-of-the-art facility co-designed with young people to advance youth mental health.
Support Orygen's mission for youth mental health and contribute to positive social change.
Before applying at Orygen, it's significant to understand that you may encounter sensitive information related to mental health as part of your work.
Being aware of this and how it could affect you is essential in deciding if this is the right opportunity for you.
Orygen is committed to providing diverse, equitable and inclusive environments for Staff and anyone connected to Orygen.
We strive to continue building a culturally safe workplace where our values underpin the way we work and our commitment to First Nations people of Australia, young people and their families, people with disabilities, LGBTIQA+ people and CALD communities.
We strongly encourage applications from First Nations people.
Orygen is a child-safe organisation and is committed to promoting and protecting the safety and well-being of all young people and embedding safeguarding practices into all our programs and services.
All employment appointments are subject to holding a valid working with children check and successful police check.
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📌 Administration Officer (Melbourne)
🏢 Orygen
📍 Melbourne