About Us
Beards Refrigeration & Air Conditioning is a trusted local business servicing the Mackay region.
We specialise in residential, commercial and industrial air conditioning and refrigeration.
About the Role
As a key member of our administration team, you'll be responsible for a broad range of finance, scheduling, purchasing and office administration duties, including:
Scheduling and coordinating our technicians' daily workloads
Managing and updating our job management and scheduling system
Preparing customer quotes, work orders and invoices
Accounts payable and accounts receivable
Bank reconciliations and general finance administration
Assisting with payroll preparation and other bookkeeping duties
Ordering stock, parts and materials for upcoming jobs
Monitoring stock levels and coordinating inventory replenishment
Liaising with suppliers to source products, obtain pricing and ensure timely deliveries
Answering incoming phone calls and responding to customer enquiries professionally
Liaising with technicians, suppliers and customers to ensure jobs run smoothly
Organising and maintaining electronic and physical filing systems
Providing general administration support across the business
About You
You'll be someone who enjoys variety, takes initiative,



and isn't afraid to jump in wherever needed. You'll be confident managing your own workload while also working collaboratively with a small team.
Ideally, you'll have:
Previous experience in a finance, administration, scheduling or office management role
The ability to work independently, prioritise tasks and manage your time effectively
A proactive attitude with strong problem-solving skills
Excellent organisational and time management skills
High attention to detail and accuracy
Excellent communication and customer service skills
Experience with bookkeeping or accounting software (Quickbooks/service m8 experience is highly regarded)
Confidence and ability to quickly learn current software systems
Experience with stock control, purchasing or inventory management (highly regarded)
A positive, team-focused attitude with a willingness to help wherever needed
Experience within the trades, refrigeration or air conditioning industry is highly regarded but not essential.
If you're looking for a role where your contribution genuinely makes a difference and you enjoy working in a busy, supportive environment, we'd love to hear from you.
Please email ****** to apply.

📌 Finance Officer/Scheduling Assistant (Queensland)
🏢 Beards Refrigeration and Air Conditioning
📍 Queensland