Job Description
Reporting directly to the CEO, GI Cancer Trials is seeking a proactive and hands-on Operations Coordinator to support the CEO and wider organisation across a range of administrative, operational and executive support activities. Acting as a central point of coordination, you will keep the organisation running smoothly through office management, stakeholder liaison, calendar and travel coordination, event support, governance administration and day-to-day operational assistance.
This is a varied, "jack-of-all-trades" role suited to someone who enjoys rolling up their sleeves, taking initiative and supporting a high-performing team wherever needed. Working closely with senior leaders and key stakeholders, you will gain exposure across the whole organisation, with potential opportunities for qualified growth and increased responsibility over time.
Main Duties:
Provide day-to-day administrative and operational support to the CEO and wider organisation.
Manage calendars, coordinate meetings and assist with executive scheduling and follow-up actions.
Support office operations, including liaising with IT and external service providers, managing shared inboxes and maintaining administrative systems.
Coordinate travel, accommodation, venue bookings and logistics for key organisational events.
Assist with the planning and delivery of internal events, education sessions, member activities and organisational functions.
Draft correspondence, meeting notes, reports and other business documentation.
Maintain accurate stakeholder, membership and database records and provide general administrative support across teams.
Support with meeting preparation, agenda coordination, minute taking and action tracking where needed.




Contribute to the continuous improvement of systems, processes and procedures to enhance organisational efficiency and service delivery.
Act as a key support person across the business, taking a flexible, hands-on approach and assisting with ad hoc tasks as required.
About the Employer
GI Cancer Trials is a leading not-for-profit organisation conducting vital clinical trial research, testing treatments for gastro-intestinal cancers and raising awareness and funds for gastro-intestinal cancer research.
About the Candidate
Previous experience in administration, office coordination, operations support, executive assistance or a similar business support role.
Strong organisational skills with the ability to manage multiple priorities, deadlines and competing demands.
Excellent written and verbal communication skills, with confidence managing and engaging a range of internal and external stakeholders.
Tech-savvy, with the ability to learn new systems quickly and liaise with IT providers when required. Proficiency across Microsoft 365, including Outlook, Word, Excel and Teams.
High attention to detail, proactive, and strong problem-solving skills with the ability to work with discretion and professionalism.
Adaptable, hands-on and willing to support the wider team with a variety of responsibilities as needed.
Work Environment
Competitive market salary and benefits including generous salary packaging benefits
Flexible working arrangements
Opportunity for an extra week of leave during the holiday season in December
Access to professional development training opportunities
Fun social events during the year
Being part of a highly motivated, supportive team and engaged membership, making an impact on GI cancer health outcomes
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📌 Operations Coordinator (New South Wales)
🏢 Everi Pty
📍 New South Wales