HFW is a sector focused global law firm with a focus on construction, shipping, aerospace, commodities, corporate & commercial and insurance. We have over 700 lawyers working across Australia, Asia, Europe, Middle East and the Americas. With a progressive approach to our roles in commercial business, thinking creatively and pragmatically to support our clients, we are dynamic, entrepreneurial and leaders in our specialist areas.
In Australia, we have 4 offices in Brisbane, Melbourne, Sydney and Perth and around 220 team members.
Job Description
The Role
We are seeking a full time Junior Legal Assistant to join our team in Sydney on a 12 month fixed term contract t o provide assistance and administrative support to the secretaries and fee earners with tasks that include file opening and archiving, Compliance & CCLs, hard copy filing, copying & scanning, billing overflow, organising mail, running errands, banking and reception relief. This role assists in the achievement of the HFW objectives by assisting legal staff and secretaries through practice management activities such as billing, filing and diarising.
Your key tasks and responsibilities will include:
Practice Management
Organising travel arrangements
Opening new matters and following Risk & Compliance procedures
Drafting Client Care Letters
Drafting and preparing bills
Organising and confirming client meetings and events
Keeping records up to date, including client database (InterAction)
Monitoring files and managing close/archive process




Completing expense reconciliation via Chrome River
Preparation of Documents
Producing information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics
Performing legal research
Communication
Handing calls for the team
Liaising with clients, maintaining and develop relationships
Reception & Office Administration
Providing Reception cover and support in busy periods alongside the Receptionist. This may include:
Ensuring front of house and meeting rooms are maintained to a high professional standard
Welcoming clients and visitors, and assisting with visitor passes as required
Managing incoming calls in a professional manner and taking accurate messages as required
Assisting with meeting room bookings, set-up and pack-down
Assisting with functions and events such as producing attendee lists and name tags, greeting of guests, and other ad hoc requests
Ordering stationery, office supplies and amenities
Conducting any other ad hoc duties as required
Desired Skills and Experience
Qualification, Key Skills & Experience Required
Experience in an administrative role within a professional services environment
Solid professional communication (both written and verbal)
Ability to liaise with people at any level
Ability to maintain and build client relationships
Exceptional attention to detail
Highly organised
Willingness to learn and share own knowledge
#J-*****-Ljbffr

📌 Legal Assistant (Sydney)
🏢 Holman Fenwick Willan
📍 Sydney