Waste Water Services (WWS) is a specialist industrial water and wastewater treatment contractor with more than 24 years' experience delivering projects and services to mining operations across the Pilbara. Part of ASX-listed Vysarn Limited (ASX: VYS), we design, install, operate, maintain and refurbish water and wastewater treatment assets for some of the region's largest resources companies. WWS is certified to ISO ****, ISO ***** and ISO *****.
Our North West hub in Port Hedland is the base for our growing regional operations and we're looking for the right person to help keep it running smoothly.
The Location
Port Hedland is the beating heart of the Pilbara. This is a residential role: live local, be home every night and build your career in one of Australia's most significant resources regions without the FIFO grind.
The Role
Based at our North West hub, you'll be the administrative backbone of our regional operations, supporting project delivery teams, service crews and management with project administration, scheduling and day-to-day office administration. You'll work closely with our Perth head office and be a professional first point of contact for clients, suppliers and visitors.
Reporting to the Minor Works Project Manager, key responsibilities include:
Providing project administration support, including maintaining project records, registers, correspondence and QA documentation.
Coordinating scheduling for service crews and project activities, including travel, accommodation and mobilisation logistics for personnel and equipment.
Managing site access administration, client inductions, medicals, permits and onboarding portal requirements for personnel attending mine sites.




Assisting with purchasing and finance administration, including raising purchase orders, receipting goods, reconciling supplier invoices and supporting month-end processes.
Collating and checking timesheets for site personnel and submitting to payroll.
Supporting HSEQ administration, including training records, toolbox meeting minutes and ISO management system documentation.
Providing general office administration, phones, correspondence, records management, office supplies and visitor management.
Coordinating meetings, client reporting support and stakeholder engagement activities, handling confidential information with discretion.
About You
Demonstrated administration experience, ideally in mining, construction, engineering or trade services.
Confident with the Microsoft Office suite; experience with ERP or job management systems (e.g. NetSuite) highly regarded.
Highly organised, with the ability to juggle competing priorities and meet deadlines in a busy operational environment.
A clear communicator with a qualified, customer-focused manner.
Current C class driver's licence and full working rights in Australia.
Residing in Port Hedland
What We Offer
Competitive remuneration
Residential Port Hedland role.
The stability of an ASX-listed group with a growing North West presence.
Genuine variety, supporting live projects for major Pilbara mining clients.
A supportive, close-knit team where your work is visible and valued.
How to Apply
Submit your resume and a brief cover letter via Seek. Shortlisting will commence immediately, and the role may be filled prior to the closing date.
WWS is an equal opportunity employer. Aboriginal and Torres Strait Islander candidates are encouraged to apply.

📌 Administration Officer (Port Hedland)
🏢 Waste Water Services
📍 Port Hedland