About Eco-Essence Homes
We are a well-established, award-winning residential builder specialising in sustainable, healthy and high-performing homes across the Gold Coast and Northern New South Wales. Our projects range from thoughtfully designed family homes to high-end custom builds.
We are passionate about building homes the right way and providing our clients with a positive experience from design through to completion.
We are a small, close-knit team working from our beautiful Chinderah office and showroom. We take our work seriously and value honesty, collaboration, balance, initiative and mutual respect.
About the role
We are looking for an experienced and organised
Construction Coordinator / Administrator
to support our residential projects right through from sales, construction & warranties
This is
not a junior or entry-level role
. It is a hands-on position for someone who has some understanding or familiarity with the residential building process and can confidently keep projects, people and information moving.
Reporting to the Operations & Estimating Manager, you will work closely with our sales, estimating , construction and administration staff. You will also communicate with clients, consultants, certifiers, councils, suppliers and subcontractors.
The role is varied and requires someone who can see what needs to happen next, identify missing information, follow up confidently and make sure matters are carried through to completion.
Key responsibilities
Your responsibilities are expected to include:
Coordinating administrative requirements across preconstruction, active construction & warranty projects




Tracking council/certifier approvals & stage/trade certificates
Liaising with clients, certifiers, councils, consultants, suppliers and subcontractors
Assisting with planning, building approval and certification processes
Preparing and issuing skilled correspondence, forms and project documents
Supporting the construction team with compliance documents, site information and project follow-ups
Updating Buildertrend and other internal project management systems
Assisting with client communications and helping ensure clients remain informed throughout their build
Coordinating meetings, recording actions and following matters through to completion
Providing broader office and administrative support as part of a small office team
About you
You will be someone who is calm, capable and organised. You take ownership of your work and do not need to be continually reminded to follow something up.
Ideally, you have:
Previous experience in the residential construction a similar building-industry role
Some understanding of residential construction terminology and documentation or a willingness & passion to learn.
Strong written and verbal communication skills
Excellent attention to detail and document control
The ability to manage competing priorities across multiple projects
Confidence communicating with clients, consultants,



trades and approval authorities
A proactive approach - you notice gaps, ask questions and follow matters through
Strong computer skills, including Outlook, Word and Excel
Experience with BuilderTrend or any construction management software would be advantageous
A reliable, professional and positive approach
A willingness to contribute wherever required within a small team
Construction-industry experience will be
very highly regarded
. Experience working for a residential builder, building designer, certifier, architect, developer, construction supplier or related business would all be relevant.
Candidates who have personally navigated the construction of their own home may also bring valuable practical and client-side insight, particularly where that experience has given them a genuine understanding of plans, selections, approvals, variations and the overall building process.
Formal qualifications are welcome but are not essential. Relevant experience, initiative, communication skills and an understanding of construction are more important to us.
What we offer
A stable, permanent role with an established residential builder
A varied position with meaningful involvement across the building process
A beautiful office and showroom in Chinderah
A friendly, supportive and tight-knit team
Monday-to-Friday work with early knock-off on Friday
The opportunity to develop the role as the company continues to evolve
We are looking for someone who wants to become a valued and dependable part of the Eco-Essence Homes team, not just fill an admin role.

📌 Residential Construction Administrator (New South Wales)
🏢 Eco Essence Group
📍 New South Wales