Diverse role combining front of house, executive support, events and office operations
Global investment management firm with an outstanding reputation
$80,000 + super | Genuine career development
This is an exceptional opportunity for a professional, proactive and highly organised
Office Coordinator and Team Assistant
to join the Sydney office of a highly reputable
global investment management firm.
Renowned for their collaborative culture, exceptional employee tenure and commitment to excellence, this organisation offers the opportunity to build a long-term career within a supportive and high-performing environment.
As the face of the Sydney office, you'll play an integral role in delivering an exceptional experience for both clients and employees. Working closely with the Executive Assistant team, you'll oversee premium front-of-house operations while providing high-level administrative support, coordinating meetings and events, managing catering requirements and, ensuring every interaction reflects the firm's professional and client-focused culture.
No two days will look the same, making this an ideal opportunity for someone who thrives in a fast-paced corporate environment and genuinely enjoys variety.
In this role you will:
Be the first point of contact for all clients and visitors, delivering an exceptional front-of-house experience.
Manage meeting rooms end-to-end, including scheduling, room preparation, booking conflicts and ensuring spaces consistently meet premium presentation standards.
Coordinate catering requirements and manage relationships with external suppliers.
Organise internal meetings, client functions and office events from planning through to execution.
Answer and manage the phone line, directing enquiries professionally.
Provide executive support including diary management,



expense processing and meeting coordination for senior leaders.
Coordinate quarterly investment meetings and provide administrative support across the Investment Division.
Prepare presentations, reports and business documentation with exceptional attention to detail.
Work collaboratively with the Executive Assistant team to streamline administrative processes and support wider business initiatives.
Assist with additional projects and business support as required.
To be successful, you will have:
Previous experience in a Team Assistant, Administrative Assistant, Office Coordinator, Corporate Reception or similar corporate support role.
Experience working within financial services, professional services or another corporate environment will be highly regarded.
Outstanding communication and interpersonal skills with the confidence to engage professionally with senior executives and clients.
Strong organisational skills with the ability to manage multiple priorities and competing deadlines.
Exceptional attention to detail with pride in delivering consistently high-quality work.
A proactive, solutions-focused approach and willingness to take ownership.
Why You'll Love It:
This is far more than a traditional administration role. You'll join a respected global organisation and work alongside an experienced Executive Assistant team, gaining exposure to senior leaders while developing your skills across executive support, office operations, event coordination and stakeholder management.
With an inclusive culture, supportive leadership and outstanding employee tenure, this is an excellent chance for someone looking to build a long-term career.
If you're an organised, professional and customer-focused administrator who enjoys variety and thrives in a corporate environment, we'd love to hear from you.
#J-*****-Ljbffr

📌 Team Assistant (Sydney)
🏢 Keegan Adams Recruitment
📍 Sydney