About our School:Palm Beach State School is a supportive and inclusive primary school located just 200 metres from the beach on the Gold Coast, catering for approximately 900 students from Prep to Year 6. Guided by our vision of 'Every Student Succeeding', we are committed to providing high-quality learning experiences that support every child's academic, social and emotional growth. Our dedicated staff foster a culture of excellence, respect and belonging, with a strong focus on personalised learning, literacy and numeracy development, and helping students reach their full potential. Students enjoy a broad range of opportunities across the arts, sport, technology and enrichment programs, including our popular surfing program. We value solid partnerships with families and the wider community and are proud to be a welcoming school where every child feels safe, supported and inspired to learn.About the Role:The following is an indicative, rather than exhaustive list of activities that the role may be expected to lead, in addition to the activities outlined in the role accountability section of this document:FinanceAssist in the development and delivery of systems and processes that contribute to the achievement and enhancement of outcomes through improved financial and resource managementPerform the day to day management of the school's financial activities, including identifying problems and negotiating with program managersIdentify alternative options for managing the school financial resources and assist the Business Manager to determine appropriate courses of actionUndertake and process allocated work in accordance with legislative,



policy and procedural requirementsProvide a range of financial administrative activities and operations including the provision of data entry, maintain financial registers, and providing computing and clerical support for the effective operations of the officeEnsure that all accounts are paid and recovered in a timely and accurate manner and provide advice on financial mattersProcess invoices, purchase orders, corporate card and charge accounts into the OneSchool system in an accurate and timely mannerAssist with providing program managers with budget and purchasing information.Perform reconciliations of school Corporate CardsProvide advice to school staff on GST considerations for school activities for example, purchasing of resources and services, excursions and fundraisingAssist in managing the Student Resource Scheme and Accounts ReceivableAssist the Business Manager with the management and coordination of resources, asset management and facilities, including regular stocktakesManagement of the asset database for Oneschool, including supplier information and coordination of the yearly stocktakeOversee and assist with the data entry of employee claims,



supplier's invoices and vendor master data to ensure information is completed in an accurate and timely mannerUndertake the reconciliations of invoicing, receipting and reconciliation of customer accountsFor more information, please see the attached Role DescriptionAbout You:To be successful, you will demonstrate:Ability to communicate with empathy and influence in order to address problems and obtain cooperation and assistance in meeting required objectivesStrong organisational skills and attention to detailExcellent written and verbal communication skillsDemonstrated high level word processing and spreadsheet experience, and ability to use school systems and web-based applicationsKnowledge of OneSchool will be highly regardedAbility to quickly acquire knowledge and understanding of school operations, standards and work processesA commitment to delivering high-quality customer service and continuous improvementInterested? To Apply:Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history)Attach a 1-page written statement about how your achievements and capabilities meet the requirements of the roleAttach evidence of the mandatory requirements outlined in the attached role descriptionWe welcome all applicants to share any support needed to ensure our recruitment process is inclusive.Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.Applications from recruitment agencies will not be accepted.This work is licensed under a Creative Commons Attribution 3.0 Australia License.
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📌 Administration Officer - Palm Beach State School (Queensland)
🏢 Queensland Government
📍 Queensland