Location Lorimer Street,Port Melbourne, VIC, ****,Australia
Employee Type Full Time - Permanent
About the Company
Renowned as one of Australia's largest and most respected industrial and commercial builders, Vaughan Constructions has been building lifelong customer relationships since ****.
With projects across commercial, education and industrial sectors – including some of the largest structures in the southern hemisphere – Vaughan is a trusted national leader.
With offices in Melbourne, Sydney and Brisbane, we're a fully integrated builder delivering projects across Australia.
At Vaughan, you'll find an open, friendly environment where high performance and genuine enjoyment go hand in hand.
Our teams work as one, guided by shared values of Respect, Integrity, Teamwork, Efficiency and Safety.
It's a culture we're proud of, and one recognised as Employer of Choice by The Australian Business Awards for four consecutive years from **** to ****.
What truly sets Vaughan apart is our people.
If you're looking to build your career with an award-winning construction business that values its people as much as its projects, Vaughan could be the place for you.
About the Role
The Contract Administrator is a pivotal role in supporting project success through the preparation and management of subcontractor documents, coordination of procurement activities, and collaboration with project managers during the tendering and construction stages.
By fostering attention to detail, strong communication, and organisational excellence, we aim to develop skilled professionals who drive seamless project execution and contribute to the growth and innovation of the industrial construction sector.
What You'll Be Doing
Review tender documents, subcontractor/supplier pricing, and coordinate the tender process for sub-contract packages
Prepare scope of works,



contracts, and purchasing schedules; negotiate pricing to secure the best commercial outcome
Review shop drawings and ensure works are well coordinated across trades
Support the Project Manager with order meetings, drafting subcontract orders, and reference checks
Manage documentation flow, including shop drawings, correspondence, as-built drawings, and O&M; manuals, using systems such as Procore, Aconex or SOS
Assist with client variations, progress claims, and budget reporting
Help manage the Head Contract, including notices of variation, EOTs, and progress claims
Support site establishment (accommodation, temporary services, safety signage)
Contribute to OH&S;, Quality Assurance, and Green Star compliance across the project
What You'll Bring
Previous experience as a Contract Administrator within construction, engineering or industrial services
Strong understanding of subcontractor procurement and contract administration processes
Excellent communication and negotiation skills
High attention to detail and strong organisational skills
Experience with construction management platforms (Procore, Aconex or similar)
Ability to work collaboratively with Project Managers and site teams
Join a growth-focused, values-driven business where your expertise makes a real impact.
Enjoy a range of benefits including:
Employee Assistance Program for you and your family
Discounts across health insurance, gyms, travel, retail, and more
Generous paid parental leave
Annual Employee Donation Scheme
Regular team and social events
Career development and progression opportunities
Vaughan Constructions is an Equal Chance employer who recognise the value in a diverse workforce.
We are dedicated to promote an inclusive workplace and encourage applications from all genders and people of Indigenous backgrounds
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📌 Contract Administrator - Vaughan Constructions (Victoria)
🏢 Ahrens
📍 Victoria