Administration Assistant – Full Time
Location: Mermaid Beach, Gold Coast
About Us
Your Wealth Accounting is a well-established and trusted accounting and advisory firm, providing financial and advisory services to clients across Australia.
We are looking for a motivated Administration Assistant to join our friendly and supportive team. This is an exciting opportunity to develop your career in a skilled environment while gaining exposure to the finance and accounting industry.
You will work closely with a Senior Partner, our accounting team, and our Melbourne office, supporting both client services and internal administration.
Why Join Us?
Be part of a team where your growth matters!
Our office is just a short walk from the beautiful Mermaid Beach, offering a role packed with hands-on training and real exposure to the financial and accounting industry. You'll work alongside a friendly, supportive team across Melbourne, Queensland, and offshore, and enjoy the fun and connection of our annual company retreat.
Join us and start building your career in a workplace that truly values collaboration and learning.
Key Responsibilities
Client Services & Communication
Professionally answer incoming calls and emails
Manage multiple shared inboxes
Assist with onboarding new clients and input information into systems (ATO Portal, Xero, NowInfinity)
Communicate with clients and financial planners regarding deadlines and documentation
Follow up on outstanding client documents
Maintain accurate client records
Administration & Office Support
Data entry, scanning, filing,



and managing incoming mail
Draft and send engagement letters, ASIC documents, and general correspondence
Maintain workflow spreadsheets and track progress on tasks
Assist with lodgement tracking (tax returns, BAS, IAS, ASIC)
Manage compliance authorisations, agent appointments, and access to key systems, including tax and banking platforms
Maintain records in line with firm procedures
Collaborate with Corporate team members to complete corporate requests
ATO & Compliance Support
Liaise with the ATO on behalf of clients and accountants
Set up ATO payment plans and apply for lodgement extensions
Monitor ATO notices and deadlines
Manage linking and unlinking of entities in the ATO portal
Accounting Support
Upload tax documents to client portals
Update Xero Practice Manager jobs, tasks, and due dates
Run basic weekly reports and send to Partner
Draft invoices and assist with payment setups
Follow up on outstanding debtors
Assist with tax return and BAS preparation checklists
Coordinate with the offshore team to ensure a smooth workflow
What We're Looking For
Strong attention to detail and accuracy
Excellent written and verbal communication skills
Strong organisational skills and ability to manage competing deadlines
Customer service mindset with professionalism in all communications
Basic computer skills (Outlook, Word, Excel or Google Sheets)
Positive attitude and willingness to learn
Previous experience in an accounting practice is an advantage
Ability to work collaboratively within a team

📌 Administration Assistant (Gold Coast)
🏢 Recognized
📍 Gold Coast