About Boeing Defence Australia
Boeing Defence Australia is shaping the future of aerospace and supporting some of Australia's most significant programs for the Australian Defence Force.
With more than 2,500 employees across 14 sites in Australia and additional international locations, we offer the opportunity to work in a dynamic environment where your contribution will support meaningful outcomes and future growth.
The opportunity
We are seeking a full-time RTO and LMS Training Administrator based in Brisbane to support the coordination, administration and compliance of training activities across the business.
In this role, you will manage our learning management systems, maintain accurate student and training records, support compliance and audit activities, and assist with the delivery of training programs. This position is ideal for someone who is highly organised, detail-focused and confident working in a compliance-driven environment.
Key responsibilities
LMS and student administration
Maintain the learning management system to ensure data accuracy, integrity and functionality
Manage student enrolments, assessments, records and certificates across the LMS and student management system, including VETtrak
Upload certificates and maintain student records within required timeframes
Conduct data checks and rectifications to maintain record accuracy
Compliance and reporting
Monitor mandatory training completion and follow up outstanding items in line with compliance requirements
Generate, interpret and distribute reports relating to training activity and regulatory compliance
Support internal and external audits by preparing evidence, documentation and compliance reports
Maintain compliance documentation and ensure records are audit-ready




Training coordination and support
Coordinate learning and development activities, including inbox management, scheduling and record keeping
Assist with course scheduling, trainer coordination, equipment coordination and stakeholder communication
Issue Statements of Attainment and certificates in line with regulatory requirements
Coordinate student reviews, USI verification and related compliance checks
Document control and resource maintenance
Maintain document control, version management and formatting updates for training and assessment materials
Ensure training resources are accurate, current and professionally presented
Skills and experience
Essential
Proven experience using a student management system and/or learning management system
Strong Microsoft Office skills, particularly Word, Excel and PowerPoint
Experience in an RTO, VET, training, education or similar compliance-focused environment
Excellent attention to detail and robust organisational skills
High level of time management, problem-solving and communication skills
Ability to work accurately under pressure and meet deadlines
Demonstrated ability to build strong working relationships with internal and external stakeholders
Australian citizenship, due to Defence security requirements
Desirable
Knowledge of RTO compliance requirements and VET regulatory frameworks
Experience with VETtrak or similar systems
Advanced Excel skills
Our culture
We are committed to building an inclusive workplace where people feel valued, respected and supported.
We encourage applications from women, Aboriginal and Torres Strait Islander people, and former Defence personnel.
Benefits
Flexible working options
Study assistance
Salary packaging
Employee Incentive Program
Global opportunities
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📌 Lms / Rto Training Administrator (Brisbane)
🏢 RTOPilot
📍 Brisbane