Duration: Initial 12 months with 2 x 6-month extensionsFunctional Expertise: Program ManagementSub-functional Expertise: Program SecretariatLocation of work: Canberra, ACTClosing date: Tuesday, 28 July ****Description:Our client is seeking an experienced APS6 Program Secretariat professional to provide governance and secretariat support to program governance bodies, including the Program Board.
The successful candidate will deliver high-quality secretariat services, coordinate governance activities, maintain program documentation and records, and support effective program administration across a complex program environment.Responsibilities:Organising and supporting document preparation for governance meetings, including quality assuring all papers, collating meeting packs and maintaining appropriate record keeping.Developing and distributing meeting agendas and maintaining the Forward Work Plan.Recording official minutes, decisions and action items and distributing them to members for endorsement.Organising and supporting meeting logistics, including arranging meeting dates, liaising with board members and setting up facilities.Contributing to program reporting, document drafting and providing administrative support services as required.Supporting the development of a work schedule that includes objectives, work streams, timeframes, budget and responsibilities.Identifying and escalating program risks where identified.Reporting regularly to the Program Manager regarding completed and upcoming activities.Developing and maintaining a calendar of events.Building and maintaining effective relationships within the group and with other stakeholders.Supporting capability uplift for new program staff by developing and providing relevant program materials.Working with the Program Manager to develop terms of reference and operating procedures.Providing basic advice on governance issues regarding the program management methodology.Developing and maintaining conflict of interest registers.Requirements:Experience providing governance and secretariat support within a program environment.Ability to coordinate governance meetings and prepare associated documentation.Experience maintaining accurate records, registers and governance documentation.Ability to provide administrative support across multiple program activities.Strong stakeholder engagement and relationship management skills.Ability to identify and escalate program risks.Experience supporting program reporting and governance processes.Key Capabilities:Solid organisational and coordination skills.Excellent communication and stakeholder engagement abilities.High attention to detail.Ability to manage competing priorities in a fast-paced environment.Sound governance and administrative capability.Ability to work collaboratively within a team environment.Excellent teamwork skills, with the ability to work with colleagues to achieve outcomes.Excellent written and verbal communication skills, and the ability to effectively communicate, collaborate and negotiate with a range of stakeholders and audiences.Detail-orientated and results-driven with a proactive work ethic.Ability to prepare documents and reports, and present clearly and concisely.Experience effectively managing competing priorities and strategic directions, with an ability to remain calm under pressure and respond flexibly to change and uncertainty.Proficient in the Microsoft Office suite.Familiarity with project management tools.Relevant tertiary qualifications in a related field.Minimum of 3 years in program administration or project coordination, preferably within a governmental context.
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📌 Aps6 Program Secretariat (Canberra)
🏢 Recruitment Sorted
📍 Canberra