Who are we?
The Office of the Inspector-General of Intelligence and Security (IGIS) is central to the independent oversight of the Australian intelligence and security agencies.
The Inspector-General is an independent statutory office holder with oversight of the activities of Australia's intelligence and security agencies to ensure they act legally and with propriety, comply with ministerial guidelines and directives, and respect human rights.
The work of the Inspector
General and his staff provides assurance to ministers, the parliament and the public that these agencies are using their powers as intended.
The Inspector-General of Intelligence and Security Act **** provides that the IGIS has jurisdiction over the following agencies that make up the national intelligence community:
Office of National Intelligence (ONI)
Australian Security Intelligence Organisation (ASIO)
Australian Secret Intelligence Service (ASIS)
Australian Signals Directorate (ASD)
Australian Geospatial-Intelligence Organisation (AGO)
Defence Intelligence Organisation (DIO)
Australian Criminal Intelligence Commission (ACIC)
Australian Federal Police (intelligence functions only)
AUSTRAC (intelligence functions only)
Department of Home Affairs (intelligence functions only)
This is a pivotal time for our agency, as our jurisdiction has recently grown and we are looking to expand our capacity to meet this new environment.
There are significant opportunities to demonstrate and develop professional skills and leadership within the legal function of the agency.
We are a small portfolio agency, proud of our contribution to the national interest.
We recognise that our people are our greatest asset – we recruit and retain highly capable, motivated professionals with high levels of integrity and personal drive; and we invest in, and value, their development.
Further, we offer a rewarding, positive, and inclusive environment, empowering staff to work flexibly in their contribution to the achievement of agency goals.
The key duties of the position include:
The Chance
Working with limited direction, the successful candidate will undertake a broad range of information governance and records management functions for the Office of the IGIS.
The role is responsible for providing specialist advice on information governance and recordkeeping, administering the OIGIS electronic document and records management system (EDRMS), and ensuring compliance with legislative, policy and security requirements.
The position contributes to the strategic management of information assets and drives continuous improvement of information management frameworks, processes and systems.
Please note, this position is Canberra-based with opportunity to negotiate adaptable working arrangements, including hybrid working arrangements; however, the majority of the work will need to be conducted at the Canberra office.
Key responsibilities include:
In addition to the general responsibilities and duties outlined in the Australian Public Service Work Level Standards for an APS 6, key responsibilities and priorities include (but are not limited to):
Provide authoritative specialist advice, guidance, and training on information governance, records management and recordkeeping obligations within a classified security environment, exercising sound judgement, initiative and risk-based decision making to resolve complex issues.
Manage information and records throughout their entire lifecycle, including administration of the OIGIS electronic document and records management system (EDRMS), currently Content Manager.
Lead and contribute to end-to-end records management remediation and improvement activities,



including digitisation of existing hardcopy records and optimisation of the OIGIS information governance policies and business processes.
Engage proactively, build and sustain strategic working relationships and networks with internal and external stakeholders, government agencies, and the information management community, and model a best practice recordkeeping and information security culture.
Ensure compliance with relevant legislation, security, and information governance requirements, staying informed on changes to records management legislation, policy, and emerging technologies, including the adoption of automation, artificial intelligence and other solutions to improve business outcomes.
Coordinate input and prepare reporting for internal and external stakeholders, including to meet mandatory reporting requirements (e.g. Harradine Report, National Archives annual reporting, etc.).
Prepare briefing materials, reports, options papers and other correspondence on information governance and information management related issues.
Work independently, balancing competing priorities while delivering high quality outcomes that support information governance and broader team and OIGIS objectives.
To be successful in this role you will have:
A desire to work in a productive, values-driven organisation and to achieve results
A positive attitude, energy and commitment to the objectives of the OIGIS
A collaborative and respectful approach to all aspects of your work
The ability to conduct your work in an organised and flexible manner
A high level of personal integrity, discretion and sound judgement when dealing with confidential and sensitive information
Essential skills
Demonstrated experience in records management, information governance or information management within a government or regulated environment.
Demonstrated knowledge of Commonwealth recordkeeping requirements, including relevant legislation, National Archives policies, standards and guidance
Experience administering and supporting an electronic document and records management system (EDRMS) preferably Content Manager or similar.
Ability to provide accurate and practical advice on information governance and records management matters
Robust written and verbal communication skills, including stakeholder engagement and the preparation of reports and briefing material
Strong organisational skills with the ability to manage competing priorities and deliver high-quality outcomes with limited direction.
Lead the development, review and delivery of information management awareness, education and training programs to improve organisational information management capability and compliance
Desirable skills
Understanding of, and/or experience in a national security environment and an understanding of the security implications and application on the lifecycle of Commonwealth records
Experience in the application, review and development of agency-related government policies and responses, such as the National Archives of Australia Building trust in the public record, records disposal authority and annual surveys.
Experience of, and understanding of, NAA requirements, ability to manage sentencing projects, audits or other types of administrative reviews Experience in contributing to disposal authority development projects




Experience in dealing with confidential and sensitive issues
Experience working within the National Intelligence Community will be highly regarded
Eligibility
Security, suitability and integrity requirements
Citizenship
- you must be an Australian citizen
Employment Suitability Assessment (ESA)
– appointment to our Office depends on the outcome of an ESA.
Security Clearance
– appointment and ongoing employment at the Office are subject to a Positive Vetting/Privileged Access clearance being granted and maintained.
You must be willing to undergo a security clearance vetting process at the Top-Secret Positive Vetting/Privileged Access clearance level and must be willing to fully cooperate in the assessment process, including the timely provision of information and documentary evidence.
Security vetting may take many months to complete and requires candidates to provide significant personal information to the vetting authority.
Positions at IGIS are positions of trust.
In addition to the above, all IGIS staff are required to make annual conflict of interest declarations to support the independence and integrity of the Office.
The successful candidate must be located in Canberra or willing to relocate.
The IGIS offers relocation assistance to recent employees relocating to Canberra from interstate.
Notes
How to apply
Applicants must be submitted through IGIS Recruitment Portal on our website by 11:30pm AEST on the closing date.
NOTE: All applications must be provided at the OFFICIAL level.
Classified applications will not be accepted.
As part of your application you will need to provide:
your current resume;
contact details of two referees (one of these must be your current supervisor/manager)
a written statement explaining why you are interested in IGIS and how your education, skills, knowledge and experience make you suitable for the position (maximum 750 words)
When framing your response, you should also refer to the Integrated Leadership System (ILS) and the capabilities required to be successful at the APS Level 6.
Information about the ILS is available on the Australian Public Service Commission website.
Getting to know the Office of the Inspector-General of Intelligence and Security
The Inspector-General of Intelligence and Security is an independent statutory office holder who reviews the activities of six intelligence agencies within IGIS jurisdiction:
Australian Security Intelligence Organisation
ASIO
Australian Secret Intelligence Service
ASIS
Australian Signals Directorate
ASD
Australian Geospatial-Intelligence Organisation – AGO
Defence Intelligence Organisation
DIO
Office of National Intelligence
ONI
The purpose of this review is to ensure that these agencies act legally and with propriety, comply with ministerial guidelines and directives and respect human rights.
The functions of the Inspector-General are prescribed under sections 8, 9 and 9A of the Inspector-General of Intelligence and Security Act **** (Comlaw).
The Inspector-General can undertake a formal inquiry into the activities of an agency in response to a complaint or a reference from a minister.
The Inspector-General can also act independently to initiate inquiries and conducts regular inspections and monitoring of agency activities.
In conducting an inquiry, the Inspector-General has significant powers which include requiring the attendance of witnesses, taking sworn evidence, copying and retention of documents and entry into the premises of an agency within jurisdiction.
The Inspector-General can also conduct preliminary inquiries into matters in order to decide whether to initiate a full inquiry.

📌 Information / Records Management Officer (Canberra)
🏢 Office of the Inspector-General
📍 Canberra