Administration Officer
Hyperion Systems · Henderson WA
Full-time · [Salary range, e.g. $68,000 - $72,000 + super]
About the role
We're looking for a capable and organised Administration Officer to help keep our day-to-day operations running smoothly.
It's a varied, hands-on role for someone who enjoys being at the centre of a busy and growing business supporting our finance, procurement and office functions, and making sure the details are done right.
If you're reliable, detail-focused, and enjoy working across a range of tasks and people, we'd love to hear from you.
What you'll be doing
Processing accounts payable and receivable in Xero including: invoicing, bill entry, payment runs and reconciliations
Entering supplier invoices and job data across Xero and simPRO
Assisting with the procurement process: raising purchase orders, obtaining quotes, and placing orders in line with company policy
Maintaining supplier records and helping track pricing and orders
Reconciling purchase orders against invoices and deliveries, and flagging discrepancies
Coordinating incoming and outgoing goods, freight and couriers, and helping maintain stock levels for consumables and OEM spare parts
Preparing customer quotations and processing customer feedback through simPRO
Handling reception, correspondence, filing and general office duties




Monitoring employee timesheets and completing data entry as required
Supporting our internal Quality Management System, including internal audits
Helping maintain and improve office procedures and templates
What you'll bring
2-3 years' experience in an administration, office support or finance administration role
Experience with, or exposure to, Xero (AP/AR and reconciliations)
Some purchasing or procurement experience (raising POs, liaising with suppliers)
Good numeracy and attention to detail, with a basic understanding of GST
Solid organisational and time-management skills, and the ability to juggle competing tasks
Clear written and verbal communication skills
Confidence with the Microsoft Office suite, particularly Excel
Discretion in handling confidential information
Nice to have
A qualification in business administration or a related field (e.g. Certificate III / IV)
Experience with simPRO
Customer service experience
Why join us
At Hyperion Systems, you'll be part of a team at the forefront of large-format additive manufacturing.
Building the robotic systems that are reshaping how things get made.
We're a growing business where your work has visible impact, no two days look the same, and good ideas are backed rather than buried.

📌 Administration Officer (Perth)
🏢 Hyperion Systems
📍 Perth