ABOUT AWAKEN PILATES
Awaken Pilates is one of Perth's leading boutique Pilates studio groups, operating five premium locations across the metropolitan area.
Committed to transforming lives through movement, community, and expert instruction, we are a fast-growing brand with ambitious plans to expand further across Western Australia.
As we scale our operations, we are seeking an exceptional Personal Assistant to support our Managing Director — a driven, detail-oriented professional who thrives in a dynamic, people-focused environment.
THE ROLE
Reporting directly to the Managing Director, this executive-level Personal Assistant role is the linchpin of our leadership operation.
Based out of our Joondanna head office, you will provide high-level administrative and operational support across all five studio locations, enabling the Managing Director to focus on strategic growth and business leadership.
This is a trusted, high-visibility role suited to someone who is proactive, highly organised, and capable of working autonomously with discretion and professionalism.
KEY RESPONSIBILITIES
Executive Support
Manage the Managing Director's diary, scheduling, and calendar with precision, including prioritisation of appointments and meetings
Screen, triage, and respond to correspondence on behalf of the Managing Director, including emails, phone calls, and messages
Prepare briefing notes, presentations, reports, and correspondence to a high standard
Coordinate domestic and occasional interstate travel arrangements, including flights, accommodation, and itineraries
Organise and attend key meetings, prepare agendas,



and produce accurate minutes and action items
Operational Coordination
Act as a central point of contact between the Managing Director and studio managers, staff, and external stakeholders across all five locations
Coordinate cross-location projects, tracking deliverables and deadlines on behalf of the MD
Liaise with vendors, contractors, and service providers as directed
Support the onboarding of current team members and assist with internal communications
Manage and maintain confidential business documents, contracts, and records
Office & Administrative Management
Oversee the day-to-day operations of the Joondanna head office, ensuring a well-organised and professional working environment
Manage office supplies, equipment, and facilities
Process expense reports, invoices, and basic financial administration in conjunction with the finance team
Coordinate events, team functions, and stakeholder engagements
Undertake ad hoc research, analysis, and special projects as directed by the Managing Director
ABOUT YOU
Relevant AQF Associate Degree, Advanced Diploma or Diploma
Minimum 3 years' experience in an Executive Assistant or Personal Assistant role, ideally supporting C-suite or senior leadership




Exceptional organisational and time management skills with the ability to manage competing priorities
Outstanding written and verbal communication skills
High level of discretion and ability to handle sensitive and confidential information
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace
Self-starter with a proactive mindset and ability to anticipate the needs of a busy executive
Professional presentation and a warm, people-centric approach in keeping with our studio culture
Experience in the health, wellness, or fitness industry is highly regarded but not essential
Current driver's licence and own transport (occasional travel between locations may be required)
WHAT WE OFFER
A dynamic, purpose-driven workplace in a growing premium wellness brand
Competitive salary commensurate with experience
Complimentary studio membership across all Awaken Pilates locations
Collaborative and supportive team culture
Opportunity to grow with the business as we expand to new locations across Perth
HOW TO APPLY
If you are a highly capable, motivated PA looking for a role where you can make a genuine impact, we'd love to hear from you.
Please submit your CV and a brief cover letter outlining your relevant experience to:
••••@awakenpilatesandyoga.com.au
Applications will be reviewed on a rolling basis.
Only shortlisted candidates will be contacted.
We look forward to welcoming a passionate individual into the Awaken family.

📌 Personal Assistant To The Managing Director (Perth)
🏢 Awaken Pilates and Yoga
📍 Perth