Support senior medical teams across a fast‐paced clinical environment
Deliver high‐quality administrative and secretarial coordination
Play a pivotal role in keeping medical departments running smoothly
Manage complex admin functions, streamline medical workflows, and support senior clinicians across a dynamic hospital environment.
Employment Type:
Permanent Part Time
Position Classification:
Administration Officer Level 4
Remuneration:
$***** – $***** per hour
Hours Per Week:
16
Location:
Westmead Hospital
Where you'll be working
Join the supportive and collaborative administrative team at Westmead Hospital, part of the Western Sydney Local Health District.
You'll be immersed in a thriving clinical environment where your organisational expertise directly contributes to patient care and operational excellence.
This is a workplace that values teamwork, continuous improvement, and professional growth.
You'll enjoy:
A dynamic team culture that values initiative and collaboration
Exposure to a broad network of senior medical staff and hospital leaders
Opportunities to expand your administrative skillset across multiple departments
A diverse and inclusive workforce committed to patient‐centred care
A role where no two days are the same, offering variety and challenge
What you'll be doing
As an Administration Officer, you'll deliver high‐level secretarial and administrative support to staff specialists and medical teams across multiple departments.
Working under limited supervision, you'll manage competing priorities, exercise sound judgement, and ensure smooth operational support across both campuses when required.
Key responsibilities include:




Providing comprehensive secretarial support to Heads of Department and senior medical practitioners
Managing payroll processes, roster input, leave entry, and VMO pay claim checks
Coordinating meeting agendas, minutes, scheduling and departmental calendars
Supporting recruitment activities, including interview panel organisation and onboarding coordination
Preparing correspondence, presentations, travel arrangements, and conference bookings
Ready to make a meaningful impact?
At NSW Health, you'll be part of a purpose‐driven organisation committed to delivering exceptional care to the community.
Apply now to join a team where your skills, ideas and initiative make a real difference every day.
How to Apply
Apply online by submitting your resume, and addressing the criteria listed below by providing examples that demonstrate your ability before the closing date.
Demonstrated experience in providing secretarial and administrative support at a senior level.
Demonstrated high level communication skills both verbal and written.
Excellent time management and advanced organisation skills with attention to detail.
Demonstrated effective interpersonal skills with a demonstrated ability to develop and maintain relationships with all levels of staff and the general public.




The ability to work with minimal supervision as well as being an effective and efficient team member demonstrating initiative, judgement and analytic skills.
Demonstrated experience in Microsoft office, knowledge of medical terminology, drafting correspondence, minute taking and supporting meetings and committees.
Knowledge of the functions and services associated with working in a hospital or health environment.
Knowledge or willingness to learn computer packages such as HPEC, VMoney and iPM.
Requisition ID:
REQ******
Applications Close:
8 March ****
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Position Description
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For inquiries about the role, contact Livia Janovics Mob: ************
People with disabilities who meet the selection criteria are encouraged to apply; and where required, WSLHD will implement reasonable adjustment consistent with industry standard.
Aboriginal and/or Torres Strait Islander people are encouraged to apply.
Stepping Up aims to assist Aboriginal job applicants by providing information about applying for roles in NSW Health organisations.
For more information, please visit
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Westmead hospital car parking allocation model is changing.
There is a waitlist for parking for current staff commencing at Westmead Hospital.
This does not apply for staff with disability.
Please note:
To be eligible for permanent appointment to a position in NSW Health, you must have an Australian citizenship or permanent Australian residency.

📌 Administration Officer Level 4 (Australia)
🏢 Nsw Government
📍 Australia