Mapien is Australia's most trusted specialist people consultancy offering bespoke workplace people solutions.
Externally recognised as a 'Best Workplace' and certified 'Great Place to Work' three years in a row, through our outstanding employee feedback, Mapien understands the importance of our people and is committed to providing an exceptional employee experience by fostering a fun, professional and inclusive environment.
We are the industry experts at representing our clients in all aspects of workplace challenges and have mastered the art of designing, resourcing and developing workplaces to enhance organisational performance.
We have a core team of over 60 employees in four capital cities and our specialist services are business migration, employee and industrial relations, human resource management and leadership and culture.
As we continue our significant national growth, Mapien has an exciting Perth based opportunity for a full time Team Coordinator to join our growing administration team.
Supporting a team of migration professionals (especially with invoicing!), you'll have the opportunity to influence and support multiple levels of a fast-growing consulting business and make a real impact with your administrative acumen and people skills.
Join our team and be part of our exciting growth journey!
Why Work for Us?
Elite Team:
Collaborate with the industry's best and brightest, working on challenging, varied, and rewarding administrative tasks.
Exceptional Workplace:
With a 97% people engagement score, we encourage a flexible and supportive work environment.
Professional Growth:
Benefit from mentorship opportunities and the ability to work on improvement projects outside your normal role.
Competitive Compensation and Benefits:
Receive a competitive base salary and other benefits including well-being initiatives and family support packages.
Flexibility and Well-Being:




Enjoy hybrid working options and a contemporary, collaborative workspace in our new Perth office and from home, as well as various wellbeing initiatives!
Inclusive Culture:
Thrive in a diverse team that values excellence, integrity, and inclusion.
Key Responsibilities:
Proactively supporting and coordinating the consulting team's client relationship needs.
Client and job management using primarily electronic tools.
Preparation of various reports and formatting of data to ensure clarity and ease of data analysis.
Invoicing of client work on a weekly basis and liaising with relevant stakeholders.
Preparation of confidential documentation.
Preparation and sending of deposit invoices to clients
Preparation and sending of final invoices/statements to clients
Sending client receipts
Completing client onboarding and supplier forms
Electronic filing.
Proactive calendar and email support for the team.
Client Tender management.
Assistance with internal event management.
Coordination and scheduling of client training and meetings.
Travel coordination.
Office coordination - various ad hoc administrative tasks as needed i.e. office ordering and facilities management.
As part of the wider administration team ensure the upkeep of data and processes and contribution to continuous improvement activities in company administration processes.
Requirements:
Have a strong ability to work as part of a supportive and highly collaborative corporate team.




Be able to thrive in an agile environment that challenges you to use your proactive nature, priority management and effective communication skills.
Ability to work with databases including data entry, maintenance and reports
Have a professional services background & knowledge in a diverse and engaging administration role.
Be able to demonstrate your ability to meet deadlines and prioritise conflicting tasks.
Be proficient in the MS Office Suite, and familiar with document management systems and processes and quality assurance.
Experience with Xero, Workflow Max & iManage is desired but not essential.
Skills and Qualities:
Communication Skills:
Exceptional ability to communicate clearly with multiple stakeholders across the business.
Data and Reporting Skills:
Strong skills in report preparation and data formatting, with the ability to present information clearly and in a way that supports easy interpretation and informed decision-making.
Problem-Solving Abilities:
Proactive approach to identifying and resolving challenges, especially involving invoicing.
Team Collaboration:
Ability to work effectively within a team and lead collaborative efforts.
Adaptability and Resilience:
Capacity to thrive in a fast-paced, dynamic environment.
Integrity and Professionalism:
Commitment to ethical practices and maintaining high professional standards.
We encourage applications from people of all ages, abilities, cultural backgrounds (including Aboriginal and Torres Strait Islander peoples), genders (including transgender or gender diverse people), LGBTQ+ people and those with carer responsibilities.
If you're early in your career and looking for work that's challenging, varied and genuinely engaging, we encourage you to apply.
If you have any questions, please write through to Tom Sweet, People and Performance Lead, via
••••@mapien.com.au
Apply today!

📌 Team Coordinator (Perth)
🏢 MAPIEN
📍 Perth