Executive Assistant to the Managing Director — Perth
About us
We're a well-established specialist subcontractor in Perth's commercial construction industry, delivering high-quality work across some of Western Australia's most significant projects.
We're a professional, ambitious business with a strong pipeline of work and a reputation built on doing things properly.
We're now looking for a highly capable Executive Assistant to work directly alongside our Managing Director.
This is a role built on trust, judgement and initiative.
You'll take ownership of a broad and diverse remit, anticipate what's needed before you're asked, and keep both business and personal priorities running seamlessly.
Responsibilities
Act as a trusted right hand to the Managing Director, handling confidential business and personal matters with complete discretion
Run the MD's inbox, directing correspondence, drafting replies, and judging what needs his attention, what you can handle, and what should be delegated
Delegate tasks to the right people and follow them through to completion, keeping the MD across what matters
Own the MD's diary, protecting his time and keeping daily priorities on track
Arrange business and personal travel end to end, from flights and accommodation to itineraries
Set up meetings for success - scheduling, agendas, minutes and action items




Keep the office running as a professional, organised and efficient workplace, including supplies, equipment and service providers
Support new team members through onboarding and help embed smooth day-to-day systems
Take care of personal matters for the MD, including paying bills and assisting with ad hoc tasks
Produce and maintain business documents, reports and presentations to a high standard
Identify opportunities to sharpen systems and processes, and implement them.
Skills & Experience
2–5 years' experience as an Executive Assistant, Personal Assistant or in a similar senior support role
Experience within the construction, engineering, mining or resources industry (highly regarded)
Outstanding organisation and time management, with a knack for juggling competing priorities
Excellent written and verbal communication
The judgement to cut through a long list of demands and decide what matters most
A high level of professionalism, discretion and confidentiality across business and personal life
A proactive, solutions-focused approach; and a genuine willingness to help wherever it's needed
What's on offer
A varied, high-trust role with real responsibility.
Fuel card provided.
Competitive salary based on experience.

📌 Executive Assistant (Perth)
🏢 Vertex Facades
📍 Perth