Join a Leading Commercial Builder

Introduction

Valeo Construction Group is an award-winning commercial builder delivering high-quality residential, commercial and mixed-use developments across Melbourne. Our continued growth has created an exciting opportunity for an organized and proactive Pre-Construction Contract Administrator to join our Pre-Construction team at our South Melbourne head office.

Description

About the Role

Reporting to the Preconstruction Manager, you will be responsible for coordinating and administering multiple projects throughout the pre-construction phase. You will be the central point of contact for contract administration, client liaison, permit coordination and project handover activities, ensuring every project is fully prepared for a successful transition into construction.

This role offers exposure to senior leadership, clients, consultants and authorities, making it an excellent career pathway into delivery sided contract administration.

Key Responsibilities

- Coordinate administration across multiple pre-construction projects.
- Assist with quotations and tender administration.
- Prepare meeting agendas, attend meetings and distribute accurate minutes.
- Coordinate Tender Handover and Workflow Meetings.
- Monitor and follow up pre-construction checklists to ensure project milestones are achieved.
- Assist with permit applications and liaise with councils and relevant authorities regarding outstanding approvals, including CMPs and TMPs.
- Prepare supporting documentation including cash flows, early works scopes and construction programs.
- Maintain tender registers and prepare monthly reports on current, submitted and prospective tenders.




- Follow up submitted tenders and maintain communication with internal and external stakeholders.
- Assist with contract reviews and tender documentation.
- Support Directors with business development and tender presentations.
- Coordinate communication between internal teams, consultants, authorities and clients.
- Provide administrative support to the Pre-Construction team and assist with project design meetings during early works.

Skills and Experiences

About You

You are highly organised, enjoy coordinating multiple priorities and thrive in a collaborative environment. You possess exceptional attention to detail and take pride in delivering high-quality work.

You will ideally have

- Minimum 2 years' experience in Contract Administration, Estimating, Project Coordination or a similar construction role.
- Experience within commercial construction or pre-construction.
- Exposure to permits, approvals, tender administration or client liaison.
- Solid administration and document management skills.
- Excellent written and verbal communication.
- Outstanding organisational and time management skills.
- Ability to build strong relationships with clients, consultants and internal stakeholders.
- A proactive attitude with the ability to work independently and as part of a team.
- High proficiency in Microsoft Office, particularly Word, Excel and Outlook.

Why Join Valeo Construction?

- Work with one of Melbourne's established commercial construction companies.
- Modern South Melbourne office.
- Diverse and exciting commercial projects.
- Supportive and collaborative team culture.
- Career development and mentoring opportunities.
- Exposure to senior leadership and major project delivery.
- Stable, long-term career with an established builder.

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📌 Preconstruction Contract Administrator (Ballarat)
🏢 Valeo Construction Group
📍 Ballarat