Administration Officer (Part-Time, In-Centre)
Sunshine Coast | Vitality Movement Centre, BirtinyaJoin a growing Sunshine Coast clinic and be the first point of contact for our clients.
Full-time, reliable role with opportunities to grow.
About the Role
We're looking for an Administration Officer to join our Sunshine Coast clinic.
As the first point of contact, you'll play a key role in creating a positive experience for every client while supporting the day‐to‐day operations of a busy allied health clinic.
You'll work closely with our clinicians and admin team to keep things running smoothly.
Key Responsibilities
Client Experience
Manage incoming calls, emails, and enquiries
Book and coordinate appointments across clinicians
Maintain a calm, organised, and welcoming clinic environment
Administration
Manage clinician diaries and scheduling
Process payments, invoices, and billing enquiries (NDIS, Medicare, private)
Support referral intake and direct enquiries appropriately
Assist with client communications and documentation
Maintain accurate records in systems such as Splose
General admin including data entry, inbox management, and stock




About You
Minimum 2+ years of previous reception, administration, or customer service experience required
Confident using Microsoft Office and client management systems
Healthcare, allied health, or NDIS experience highly regarded
Certifications:
Valid NDIS Worker Screening Check, or willingness to obtain
Police Check completed within the last 3 months, or willingness to obtain
Full working rights in Australia
Medicare Provider Number, or willingness to obtain
You are:
Friendly, professional, and approachable
Highly organised with strong attention to detail
Able to manage competing priorities in a busy environment
Proactive and team-focused
Someone who genuinely enjoys helping people
What We Offer
Part-time, in‐centre role at Vitality Movement Centre
Supportive multidisciplinary team workplace
Ongoing training and development opportunities
No shift work or on‐call requirements
Access to EAP and staff benefits
Prospect to grow within a developing Sunshine Coast service
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