Administration Officer
Hyperion Systems · Henderson WA
Full-time · [Salary range, e.g. $68,000 - $72,000 + super]

About the role

We're looking for a capable and organised Administration Officer to help keep our day-to-day operations running smoothly. It's a varied, hands-on role for someone who enjoys being at the centre of a busy and growing business supporting our finance, procurement and office functions, and making sure the details are done right.

If you're reliable, detail-focused, and enjoy working across a range of tasks and people, we'd love to hear from you.

What you'll be doing

- Processing accounts payable and receivable in Xero including: invoicing, bill entry, payment runs and reconciliations

- Entering supplier invoices and job data across Xero and simPRO

- Assisting with the procurement process: raising purchase orders, obtaining quotes, and placing orders in line with company policy

- Maintaining supplier records and helping track pricing and orders

- Reconciling purchase orders against invoices and deliveries, and flagging discrepancies

- Coordinating incoming and outgoing goods, freight and couriers, and helping maintain stock levels for consumables and OEM spare parts

- Preparing customer quotations and processing customer feedback through simPRO

- Handling reception, correspondence, filing and general office duties





- Monitoring employee timesheets and completing data entry as required

- Supporting our internal Quality Management System, including internal audits

- Helping maintain and improve office procedures and templates

What you'll bring

- 2-3 years' experience in an administration, office support or finance administration role

- Experience with, or exposure to, Xero (AP/AR and reconciliations)

- Some purchasing or procurement experience (raising POs, liaising with suppliers)

- Good numeracy and attention to detail, with a basic understanding of GST

- Solid organisational and time-management skills, and the ability to juggle competing tasks

- Clear written and verbal communication skills

- Confidence with the Microsoft Office suite, particularly Excel

- Discretion in handling confidential information

Nice to have

- A qualification in business administration or a related field (e.g. Certificate III / IV)

- Experience with simPRO

- Customer service experience

Why join us

At Hyperion Systems, you'll be part of a team at the forefront of large-format additive manufacturing. Building the robotic systems that are reshaping how things get made. We're a growing business where your work has visible impact, no two days look the same, and good ideas are backed rather than buried.

📌 Administration Officer (Rockingham)
🏢 Hyperion Systems
📍 Rockingham