We are seeking an experienced Executive Assistant to provide dedicated support to the Business Operations Director.

This is a trusted and varied role focused on executive support to tasks relating to business operations, investments, finance, IT systems and improvements. Working closely with the Business Operations Director, you will help manage their schedule, communications, priorities and day-to-day tasks, enabling them to focus on leadership and business operations.

This role is designed to support the Business Operations Director and complements our existing administration team by providing executive support which is distinct to project administration or accounts.

This position offers flexibility for the right candidate and may be offered on either a part-time or full-time basis.

Key Responsibilities

- Monitor emails, correspondence and follow-up actions, ensuring priorities are identified and progressed.
- Coordinate and track priorities, deadlines and action items, driving tasks through to completion.
- Prepare reports, presentations, meeting agendas, minutes and other executive documentation.
- Maintain confidential records, files and business information.
- Assist with financial administration relating to investments and other business matters using Xero and Microsoft 365.
- Identify opportunities to improve systems, workflows and business processes, and assist with implementing practical improvements.
- Liaise professionally with staff, clients,



suppliers and external advisers to coordinate information and ensure actions are completed.
- Coordinate marketing and business promotion activities, including maintaining company profiles, capability statements, website content, social media updates and promotional material.
- Assist with recruitment activities, including preparing job advertisements, coordinating interviews, liaising with candidates and supporting onboarding processes.
- Provide executive and administrative support for strategic initiatives, special projects and other business priorities as required.

What We're Looking For

- Proven experience as an Executive Assistant, or similar role
- Strong organisational and time management skills
- Excellent written and verbal communication skills
- High attention to detail and ability to manage competing priorities
- Strong working knowledge of Microsoft 365
- Experience using Xero and confidence working with financial information
- Ability to work independently, exercise initiative, and maintain confidentiality
- Professional, proactive, and personable approach

What We Offer

- Flexible working arrangements
- Competitive remuneration based on experience
- Diverse and interesting work in a skilled environment
- Supportive team culture and long-term career opportunity

Apply Now

If you are an experienced Executive Assistant looking for a varied and rewarding role, we would love to hear from you. Please email ******@langtreeconsulting.com.au

📌 Executive Assistant (Townsville)
🏢 Langtree Consulting
📍 Townsville