Operations Assistant

(Minimum 6 Month Commitment Required)

Company: Ghost Booth Events Location: Melbourne, VIC (storage sites in Maribyrnong and Preston) Job type: Part-time, casual Hours: Minimum 8 hours per week across two shifts Pay: $25.00 per hour

About Ghost Booth Events

Ghost Booth Events is a Melbourne-based events company that has been creating memorable experiences for weddings and events for close to a decade, with more than 1,000 events delivered locally and internationally. We offer photo booth hire, custom signage, stationery, and décor. Behind every polished event is a lot of careful preparation, and that is where this role comes in.

About the Role

The Operations Assistant provides essential support to our Head of Operations, helping manage the day-to-day flow of work behind the scenes at Ghost Booth Events.

This role exists to lighten the operational load by taking ownership of the repetitive, manual, and behind-the-scenes tasks, freeing up our Head of Operations to focus on high-level event execution, client experience, and team management.

You will work closely alongside the Head of Operations as a right hand: anticipating needs, making sure deliverables are ready on time, and keeping storage, booth gear, and equipment in order.

What You'll Do

Booth management

- Help prepare and manage booth setups.
- Pack and check event kits (booths and boxes) before dispatch.
- Ensure all backdrops, props, and accessories are cleaned and stored correctly.
- Track booth returns and note any damage or missing items.
- Maintain a booth and stock tracking spreadsheet.
- Set up photo booth software for the week ahead.
- Run updates on Surface Pro devices as required.

Inventory and storage

- Manage and maintain two storage units (Maribyrnong and Preston).
- Carry out weekly checks for organisation, stock levels, and cleanliness.
- Label, track, and report on booth gear, signage,



and props.
- Flag maintenance or reordering needs.

Products and deliverables

- Support the packing and coordination of deliveries.
- Make sure every item listed for an event is accounted for and placed in the correct location ahead of weekend events.

Organisation and administration

- Assist with scheduling, small errands, and supplier coordination.
- Take on delegated admin tasks that free up the Head of Operations' time.

Schedule and Pay

- Shift 1: Monday or Tuesday
- Shift 2: Thursday (Friday only in some exceptional cases)
- Shift length: 4 to 5 hours, depending on the number of events and errands each day
- Minimum: 8 hours per week
- Rate: $25.00 per hour
- Travel between the two storage units is paid. Travel between home and storage is not paid.

What Success Looks Like

- Booth and storage areas are always clean, organised, and stocked.
- The day-to-day operational workload is noticeably lighter.
- All event deliverables are prepared and checked accurately.
- Communication is transparent, proactive, and solutions-focused.

What We're Looking For

- Organised and methodical, someone who genuinely enjoys ticking boxes.
- A self-starter who takes initiative and does not wait to be told what is next.
- Reliable and detail-oriented, with pride in a job well done.
- Calm under pressure, even when things pile up before an event weekend.
- Someone who cares about presentation, quality, and supporting the team.

How to Apply

If this sounds like you, we would love to hear from you. Apply through Indeed with a short note about yourself and any relevant experience. Shortlisted applicants will be invited to a phone interview call with our founder and Head of Operations so we can get to know each other.

Pay: $25.00 – $35.00 per hour

Work Authorisation:

- Australia (Required)

Location:

- Maribyrnong VIC 3032 (Preferred)

Willingness to travel:

- 100% (Preferred)

Work Location: In person

📌 Assistant Manager - Operations (Remote+On-Site) (Maribyrnong)
🏢 Ghost Booth Events
📍 Maribyrnong