Overview

Melbourne, VIC, Australia

About the job Hub Spot Expert / Sales & Marketing Virtual Assistant (Full-Time)

Remote | up to60,000/month | 9:00 a.m. 5:00 p.m. Melbourne Time

Your Tech-Savvy Mind Meets Strategic Marketing Support

Are you fluent in Hub Spot and thrive in an organized, fast-paced environment? We're looking for a proactive and fluent English-speaking Virtual Assistant to support CRM operations, marketing campaigns, and sales activities.

About the Role:

This full-time role supports the daily management of Hub Spot CRM, including data entry, automation workflows, onboarding sequences, and lead tracking. You/'ll also assist with marketing efforts like email campaigns and social media scheduling, while providing administrative support to a busy executive.

Responsibilities

- Hub Spot CRM Management
- Clean and maintain contact records (e.g., format phone numbers with +61)
- Set up and manage pipelines, automations, and workflows
- Track lead activity via forms and email interactions
- Create onboarding sequences and follow-up reminders
- Monitor integrations (Shopify, social, 3CX, Boss app)
- Make warm calls and respond to client inquiries




- Follow up with leads and track CRM tasks
- Prioritize executive tasks and send reminders
- Act as a proactive assistant offering updates and insights
- Marketing Coordination
- Assist in developing campaigns that include email, social media, and blog content
- Schedule and automate EDMs, social posts, and newsletters
- Monitor engagement and collaborate on improvements
- Documentation & SOPs
- Document automation and workflow processes
- Create SOPs for recurring tasks and new systems

What Were Looking For

- Fluency in English (written and spoken)
- Strong experience with Hub Spot CRM
- Highly organized, detail-oriented, and proactive
- Familiarity with marketing tools and platforms
- Ability to work independently and meet deadlines
- Work-from-home flexibility
- Direct collaboration with a growth-focused leader
- Long-term role with opportunities to expand responsibilities
- Stable full time schedule aligned with Melbourne time zone

Apply now and be the go-to expert for all things Hub Spot!

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