Executive Assistant to the Managing Director — Perth

About us

We're a well-established specialist subcontractor in Perth's commercial construction industry, delivering high-quality work across some of Western Australia's most significant projects. We're a professional, ambitious business with a strong pipeline of work and a reputation built on doing things properly.

We're now looking for a highly capable Executive Assistant to work directly alongside our Managing Director. This is a role built on trust, judgement and initiative. You'll take ownership of a broad and varied remit, anticipate what's needed before you're asked, and keep both business and personal priorities running seamlessly.

Responsibilities

- Act as a trusted right hand to the Managing Director, handling confidential business and personal matters with complete discretion

- Run the MD's inbox, directing correspondence, drafting replies, and judging what needs his attention, what you can handle, and what should be delegated

- Delegate tasks to the right people and follow them through to completion, keeping the MD across what matters

- Own the MD's diary, protecting his time and keeping daily priorities on track

- Arrange business and personal travel end to end, from flights and accommodation to itineraries

- Set up meetings for success - scheduling, agendas, minutes and action items





- Keep the office running as a skilled, organised and efficient workplace, including supplies, equipment and service providers

- Support new team members through onboarding and help embed smooth day-to-day systems

- Take care of personal matters for the MD, including paying bills and assisting with ad hoc tasks

- Produce and maintain business documents, reports and presentations to a high standard

- Identify opportunities to sharpen systems and processes, and implement them.

Skills & Experience

- 2–5 years' experience as an Executive Assistant, Personal Assistant or in a similar senior support role

- Experience within the construction, engineering, mining or resources industry (highly regarded)

- Outstanding organisation and time management, with a knack for juggling competing priorities

- Excellent written and verbal communication

- The judgement to cut through a long list of demands and decide what matters most

- A high level of professionalism, discretion and confidentiality across business and personal life

- A proactive, solutions-focused approach; and a genuine willingness to help wherever it's needed

What's on offer

A varied, high-trust role with real responsibility. Fuel card provided. Competitive salary based on experience.

📌 Executive Assistant (Joondalup)
🏢 Vertex Facades
📍 Joondalup