Are you looking for an interesting, challenging and satisfying job, where you feel that you have contributed something worthwhile? Women’s Healthcare Australasia (WHA) is seeking a self-motivated and highly personable team member to join our team in Canberra in a newly created Administration & Event Support Assistant position. This position will be supporting the administration as well as the delivery of in-person events for a 24 month National funded project.
WHA is a not-for-profit organisation that seeks to promote excellence in the provision of clinical care to women and newborns in Australasia. This position will be part of a team undertaking a National Preterm Birth Prevention Project (NPBP). www.wcha.asn.au
This is a fixed term (until 30 June 2028) full-time role. The responsibilities are varied and interesting and the satisfaction of being part of making a difference together with a friendly, dynamic, and hardworking team brings value and purpose to the role. Work will be undertaken on site at our offices in Mitchell, ACT.
Commencement date: Mon 7 September or ASAP
The position involves (but is not limited to):
- Supporting a 24-month national project as part of a dynamic team.
- Front-of-office functions where applicable
- Administration support to the national project team.
- Liaising with team members across partner organisations within the project as well as internal and external stakeholders.
- Supporting the team to connect with and provide services to project participants.
- Supporting diary management of a project team including setting up meetings and correspondence as needed,
- Supporting the delivery of effective Events (in person)
from planning through to wrap-up.
- Providing back-office support to virtual meetings as needed
- Providing summaries of presentations made at meetings
- Providing project participant support & enquiries.
- Printing/ photocopying/ scanning/ mail distribution.
- Preparation and collation of all delegate packs and other resources needed for meetings and conferences.
- General office support for the team.
SELECTION CRITERIA- The successful applicant will have/be:
(Please address your experience and skills with regard to these in your application)
1. Demonstrated outstanding communication skills (both written & verbal).
2. Demonstrated ability to build rapport through telephone conversations with stakeholders.
3. Intermediate skills & experience with Microsoft Office Suite.
4. Understanding of the necessity of confidentiality.
5. Capacity to problem solve & prioritise.
6. Organisational & Time management skills
7. Demonstrated experience in delivering accuracy of information, speed of processing & attention to detail.
8. Ability to multi-task, to show initiative and to self-initiate.
9.
A team player who is flexible and is supportive of/values the existing positive team culture.
10. A positive, upbeat, can-do, momentum contributor who appreciates the opportunity to learn new skills.
11. Advantageous:
1. Demonstrated experience in event organisation/support
2. Demonstrated administrative experience in the healthcare sector
3. Demonstrated experience working in or as part of a team in a not-for-profit environment
This position requires travel once or twice a year to support related events. We offer a family-friendly, flexible working environment and the opportunity to learn current skills. The position will be at our Mitchell Offices (ACT) in person.
Applicants will need to provide:
1. A covering letter addressing why this specific position is of particular interest to you and why you are connected to the mission statement of WHA,
2. Your Resume
3. Your response to the 1-11 Selection criteria listed above.
Applications will ONLY be considered if ALL 3 of the above are submitted via EMAIL to the address below.
Please forward applications to Gill McGaw at **********@wcha.asn.au.
Applications close COB Thursday 19 August 2026 - Applications may be shortlisted & interviewed prior to this date. Commencement date: Mon 7 September or ASAP
- Submissions via recruitment agencies will NOT be considered.
- Only complete applications submitted via email as requested above will be considered (i.e. NOT through seek.com.au).
- Short-listed applicants will be contacted directly.
- Please note, only successful applicants will be contacted.
- Applicants MUST ALREADY be eligible to work in Australia.