Mortimore & Associates are looking for an experienced Reception & Office Administrator to join our team.
We are seeking a skilled Reception & Office Administrator to support our people and strengthen the operations of the firm. This is an opportunity to contribute meaningfully to a practice where relationships, integrity and client service come first.
The focus of this role is to create a skilled and lasting impression with our long-standing clients, oversee the day-to-day office operations and to provide administration and accounts support to our close-knit team. Our culture is professional yet relaxed and we take a team-based approach to ensuring our clients receive quality outcomes and service.
Key Responsibilities
- Meet and greet all visitors and clients via reception and telephone with a warm and friendly manner
- Manage client correspondence and daily mail to ensure timely communication
- Maintain efficient office systems, client records and administrative processes
- Provide accounts assistance to the Accounts Manager including management of daily accounts, accounts payable and receivable payments
- Coordinate office maintenance, office supplies & cleanliness of interview and boardrooms
- Overseeing the daily operations of the firm to ensure efficiency, structure and professionalism
- Proactively provide support to all legal practice team members as required
About You
- Previous experience in a legal administration role would be preferred but not essential
- Previous accounts experience would be preferred but not essential
- High level of discretion, professionalism and confidentiality
- Attention to detail and a commitment to providing high-quality client service
- Excellent organisational and communication skills with a commitment to providing high-quality client service
- A reliable and punctual attitude to the workplace
- A proactive, all hands on deck attitude and genuine team mindset
- Strong computer literacy and IT skills
- High level of confidence with computers, including exposure to Microsoft Word, Excel and Outlook
- Previous experience with NAB connect, PEXA, ATO portal, Adobe Acrobat, Comparto Legal Accounting and DMS is highly favourable
What We Offer
- A truly varied role where no two days are the same
- A valued full-time, permanent role
- Supportive and collaborative team workplace
- All required training for success in the role
- Opportunity to join a long established and respected firm
- Career progression and professional development opportunities
- Remuneration commensurate with experience
If you are passionate about client experience, enjoy interacting with people and are looking for a working environment where your skills and contribution to the team will be valued, we’d love to hear from you.